h'emp!ate: Work In Progress (WIP) Use the following template to record and monitor the team workplan, KPls, key decisions and other information to guide work performance for an innovative project. Continue adding rows as required to keep up to date. Team Name: Team members' Names: Deliverable/s Due Notes/Decisions/ date Comments/Concerns/Challenges Pro's/con's Not yet Survey must meet privacy and confidentiality requirements summary of apps. started and be useable across Apple and Android platforms. Must be useable on any device - Smart phone, tablet, computer Completed survey Not yet or be able to be printed out. form. = CHC50121 | PB3 | ATO4 WIP template v1.0 Resources Template: Code of Conduct Template: Empathise summary Template: Define the challenge Template: Ideate innovative solutions Template: WIPFacilitate an initial meeting with a team for innovation Facilitate a meeting with a team to establish an innovative project, which focuses on one (1) procedure and one (1) practice relating to either Quality Area 4 or Quality Area 7 (identified as in need of further improvement and/or innovation). You will need to allow enough time to cover a range of tasks in this meeting or otherwise schedule time across multiple meetings to cover all aspects required to set the team up for innovation. In this first meeting you will need to cover at a minimum: An introduction to the innovative process using a Design Thinking approach Review information gathered to date on a chosen Quality Area (4 or 7) Develop a team code of conduct for the project Explain how the WIP will be used to manage team performance and accountabilities Establish communication strategies and develop a plan for when you meet, who will contribute what information and responsibilities about gathering feedback. Assign roles and responsibilities where relevant. e Complete the first three steps of the Design Thinking process: empathise, define and ideate. Resources eLearn: Module 7 Developing innovation in the workplace Team members of a regulated education and care service Template: Meeting agenda and notes Template: WIP Conduct a brief presentation to the team to set expectations and provide training on the innovation process. In your presentation include the following: Provide an agenda that outlines what will be covered in the meeting. Explain how you will use the agenda tool. Provide a Work in Progress (WIP) document and explain how it will be used to record actions to be completed, by whom, when and gather feedback/decisions each time you meet as a team. Upskill your team by providing an overview of the innovative process you will be undertaking together (Design Thinking) and provide timeframes for the project. Provide a summary of information you gathered from Self-Assessment, QIP review and development, + stakeholder engagement, policies, procedures and service philosophy on the chosen Quality Area of focus (4 or 7). E.g., Introduction to innovation, Establishing a code of conduct, Reviewing information and completing Empathise summary sheet... i 2. 2 4, 5. 6. 7. Introduction to Innovation Process (5 minutes) Overview of Quality Area 4 - Staffing Arrangements (10 minutes) Explanation of Procedure and Practice (10 minutes) Introduction to Design Thinking (10 minutes) Overview of Work in Progress (WIP) Document (5 minutes) Establishing Timeframes for the Project (5 minutes) Q&A and Discussion (10 minutes) Agenda Tool Utilization: The agenda will serve as a roadmap for our meeting, ensuring that we cover all necessary topics efficiently and effectively. It will keep us on track and help manage time allocation for each agenda item. Additionally, it provides transparency about what will be discussed, fostering engagement and participation from all team members. Work in Progress (WIP) Document: The activities that need to be finished, by whom, and when will be noted in the WIP document. It will also act as a clearinghouse for decisions and input from each team meeting. This document monitors progress, maintains responsibility, and helps team members communicate with one another. It will be examined and updated frequently to make sure it still meets project goals. Overview of Design Thinking: Design Thinking is a human-centred approach to innovation that prioritises comprehension of end-user demands, inventive solution generation, and iterative refinement of those ideas via testing and prototyping. The five steps are: Define, Ideate, Prototype, Test, and Empathise. To produce creative results, this technique promotes teamwork, experimentation, and taking calculated risks. Timeframes for the Project: We will establish clear timeframes for each stage of the project, ensuring that we make steady progress towards our goals. Regular checkpoints and milestones will be set to monitor our progress and make any necessary adjustments. By adhering to these timeframes, we can effectively manage resources and ensure the timely completion of our innovative initiatives. Summary of Information Gathered: We have decided to concentrate on Quality Area 4-Staffing Arrangements because of our self- evaluation, QIP review and creation, stakeholder participation, and alighment with policies, procedures, and service philosophy. Our objective is to keep the proper ratio in the centre so that kids are always under proper supervision. We'll do this by putting policies in place that guarantee stability and dependability in our employment arrangements, such as assigning set employees to cover breaks constantly. Key Takeaways: We'll use Design Thinking to encourage creativity among team members. The work-in-progress document will act as a tracking tool and promote communication. We'll set precise deadlines to make sure our job is finished on time. Our emphasis on Quality Area 4 demonstrates our dedication to upholding the highest levels of monitoring and care for the kids in our facility. Issues, concerns, problems to be E.g., Can we use the Storypark app to do a staff survey? raised with line-management? the lack of training or understanding among team members about the innovation process. This issue would need to be addressed by providing necessary training or resources to the team members