INDIVIDUAL DRAFT for Group Modeling Assignment #$1$: Hiring at East State Technology College

Objective:

To describe a process with a Scope Diagram

To describe a process and represent it using Business Process Model and Notation $($BPMN$)2\mathrm{.}0$

To demonstrate an understanding of LAP theory and the Commitment Management Protocol in describing transactions with Actor Transaction Diagrams.

Consider the case of East State Technology College $($ESTC$),$ a $4-$year public college located in AnyState, USA. ESTC is an EEO$/$AA employer with an active DEI program. Part$-$time faculty $($adjunct$),$ teaching assistant, and grader roles are highly sought$-$after among the local technology practitioner community. ESTC has the following process for hiring adjuncts, teaching assistants and graders and other technology professionals to assist in the delivery of instruction.

Job applicants apply for available positions for specific academic programs on the ESTC hiring website. A completed application includes background information on the applicant as well as a curriculum vitae detailing academic background and appropriate practitioner experience for courses and programs.

The website pre$-$qualifies applicants for available positions against specific requirements for each open position $($e$.$g$.$ earned academic degrees, prior higher education teaching experience, practicing technology skills, years of practice experience, etc.$)$

If there are no positions matching the applicant$$s background, they are told so immediately and thanked for their interest in ESTC.

If there are positions available, the application is saved and the applicant is notified that s$/$he is pre$-$qualified and that an Associate Department Chair will be in contact with them.

The Associate Department Chair and their team begin review of applications after the hiring website has been open for $10$ days. $($Experience tells them that waiting $10$ days for position applications generates a critical mass of pre$-$qualified applicants$).$

If the applicant does not have an electronic personnel file with ESTC, one is created.

If the applicant is applying for a teaching assistant or grader role and was pre$-$qualified, s$/$he is automatically scheduled for a $20-$minute Zoom meeting interview and receives an email with the interview date$/$time$.$

If the applicant is applying for an instructor of record position $($i$.$e$.$ an adjunct instructor position$),$ the applicant$$s electronic personnel file is reviewed by the Department Chair.

In the Department Chair$$s review:

If the Department Chair decides they wants an interview, the applicant receives an email invitation with the date$/$time of the Zoom interview.

If the Department Chair decides they do not want an interview and will pass on the application, the applicant receives a Thank you email and is encouraged to apply for future available positions in other departments$/$programs$.$

ESTC has a limited time to review applications and schedule interviews for these part$-$time positions. If an application has not been reviewed and a decision made within $45$ days, the applicant receives an email thanking them for the application but tells them they have not been selected.

The Assignment

Part I $-$ Scope Diagram

Create a Scope Diagram for the Business Scenario Described above. You should make assumptions about what is implied in the discussion about Guides and Enablers. The Lecture Resources for Unit #$4$ include a Scope Diagram template. Please use this as a starting point to draw your scope diagram. Chapter $8$ of Harmon's Business Process Change has additional details on the Scope Diagram. In regard to the Scope Diagram as described by HarmonLinks to an external site., you need not identify aspects of the process that are acceptable, questionable, or inadequate. We will revisit this later. However, please answer the following two additional questions:

What triggers this process?

What is the process outcome?

Part II $$ BPMN Model

Draw a business process diagram of this process using BPMN$.$ You need to use Pools, Events, Activities, Gateways, Sequence Flows, and Message Flows as described in the White Introduction to BPMN article and the BPMN Lecture notes. Use the BPMN version $2\mathrm{.}0$ notation from BPMN $2\mathrm{.}0$ by Example article or BPMN $2\mathrm{.}0$ poster. $($Do not follow the adapted notation used by Harmon in the textbook.$)$

You will need to use the notation for Event$-$based Gateways, Exclusive Gateways, sub$-$processes, event timers, attached events and possible Parallel Gateways in this diagram.

Use the concept of a $$black box pool$$ for the applicant. Represent those activities for which you don$$t have sufficient details as sub$-$processes. You need not show the details of sub$-$processes.

Part III $-$ Coordination

Using the fundamentals of LAP Theory and the Commitment Management Protocol and in applying the theory of Actor Transaction Diagrams discussed in the Dietz article on The Deep Structure of Business Processes and in lecture e