Information Report Instructions

1. Prepare the case study:

Review the case study you have been assigned. Write a sentence or two that explains in your own words why your readers will be interested in the responses to these questions.

Write one sentence for each question that explains why the answers to that question will be useful to the business.

Look at the questions. Do you see any that you think it might be useful to correlate? Pick two questions and write one or two sentences that explain how the answers to one question might be related to the answers to the other.

2. Prepare the data

Follow the sample tables and charts worksheet discussed in class.

Produce one table that shows the responses to each question. Follow the example given in class to clearly label the tables with a short form of the question.

Produce one pie chart that shows the responses to one question that you believe will be of special interest to your readers.

Prepare one table that shows a correlation between the two questions you identified in preparing the case study. This table should show numbers and percentages as in the example

Prepare a second table that shows a different correlation. This table should also show numbers and percentages.

Pick one correlation to graph. Begin by making a new version of the table that shows only the percentages you want to compare.

3. Prepare the report

You will be writing an informal report. This looks like a memo but does not have Memo written at the top. I have included a simple template with instructions in Lindas Files, Week 4.

Begin by inventing names for your reader(s) and company. If you are writing to a team, give the team a name like Management Committee or Sales Department

Look at your case study. Find the sentence that tells you the reason for the doing the survey. Summarize this in your subject line.

There is no heading before the introduction. The first paragraph of the report should explain why the survey was done, how many people were surveyed, and what kind of questions were asked. Then write one sentence that explains what is most useful in the results.

Now insert a subheading that describes all the responses to individual questions. You might wish to highlight just the answer to the question you think is most important to your readers. In this section, begin with a description of the responses to the most important question in words, a table showing the data, and the pie chart you prepared. Start another paragraph and explain in words the responses to the other three questions.

Insert another subheading that describes the correlation between two questions for which you prepared the table and the bar chart. In this section, include a description of the result in words, the table showing the data as raw data and percentages, and the bar chart. Start another paragraph and describe in words the second correlation you prepared.

Insert a subheading that says Conclusions. In this, summarize the results you think are most important to your reader. In a second paragraph, tell the reader how to reach you if they have questions about the survey.

Submit your report as a Word document or PDF to the Assignment 1 Folder in SLATE.

YOUR CASE STUDY:

You run a summer day camp for kids that features martial arts, crafts, and field trips. You have surveyed parents for information that will help you predict how many weeks to run next summer. Write a memo sharing the results with your team.

How many children in your family will attend a camp next summer?

1

2

3 or more

How many weeks will your children be in camps (all camps total) next summer?

1 week

2-4 weeks

4-6 weeks

How did your children feel about their experience last year?

They loved it!

They liked it.

Whats most important to your kids in a summer activity?

Lots of time outside

Interesting field trips

A chance to make progress on their skills

Information Report Instructions

1. Prepare the case study:

Review the case study you have been assigned. Write a sentence or two that explains in your own words why your readers will be interested in the responses to these questions.

Write one sentence for each question that explains why the answers to that question will be useful to the business.

Look at the questions. Do you see any that you think it might be useful to correlate? Pick two questions and write one or two sentences that explain how the answers to one question might be related to the answers to the other.

2. Prepare the data

Follow the sample tables and charts worksheet discussed in class.

Produce one table that shows the responses to each question. Follow the example given in class to clearly label the tables with a short form of the question.

Produce one pie chart that shows the responses to one question that you believe will be of special interest to your readers.

Prepare one table that shows a correlation between the two questions you identified in preparing the case study. This table should show numbers and percentages as in the example

Prepare a second table that shows a different correlation. This table should also show numbers and percentages.

Pick one correlation to graph. Begin by making a new version of the table that shows only the percentages you want to compare.

3. Prepare the report

You will be writing an informal report. This looks like a memo but does not have Memo written at the top. I have included a simple template with instructions in Lindas Files, Week 4.

Begin by inventing names for your reader(s) and company. If you are writing to a team, give the team a name like Management Committee or Sales Department

Look at your case study. Find the sentence that tells you the reason for the doing the survey. Summarize this in your subject line.

There is no heading before the introduction. The first paragraph of the report should explain why the survey was done, how many people were surveyed, and what kind of questions were asked. Then write one sentence that explains what is most useful in the results.

Now insert a subheading that describes all the responses to individual questions. You might wish to highlight just the answer to the question you think is most important to your readers. In this section, begin with a description of the responses to the most important question in words, a table showing the data, and the pie chart you prepared. Start another paragraph and explain in words the responses to the other three questions.

Insert another subheading that describes the correlation between two questions for which you prepared the table and the bar chart. In this section, include a description of the result in words, the table showing the data as raw data and percentages, and the bar chart. Start another paragraph and describe in words the second correlation you prepared.

Insert a subheading that says Conclusions. In this, summarize the results you think are most important to your reader. In a second paragraph, tell the reader how to reach you if they have questions about the survey.

Submit your report as a Word document or PDF to the Assignment 1 Folder in SLATE.

YOUR CASE STUDY:

You run a summer day camp for kids that features martial arts, crafts, and field trips. You have surveyed parents for information that will help you predict how many weeks to run next summer. Write a memo sharing the results with your team.

How many children in your family will attend a camp next summer?

1

2

3 or more

How many weeks will your children be in camps (all camps total) next summer?

1 week

2-4 weeks

4-6 weeks

How did your children feel about their experience last year?

They loved it!

They liked it.

Whats most important to your kids in a summer activity?

Lots of time outside

Interesting field trips

A chance to make progress on their skills

**Also An excel file need to be created**