Learn It: Chapter 06 Revising Business Messages:

In Section 6-1, we will cover techniques that achieve conciseness as part of Phase 3 of the writing process. Sloppy business messages can lead to a lack of productivity. To avoid messages that waste time, create confusion, and reduce your credibility, take the time to slow down and revise even short messages. The final phase of the 3-x-3 writing process focuses on editing (improving content and sentence structure), proofreading (correcting grammar, spelling, punctuation, format, and mechanics), and evaluating (analyzing whether your message achieves its purpose). Experts recommend devoting one-half of total writing time to this phase, with a focus on improving conciseness, clarity, and readability. As you revise your messages, focus on eliminating imprecise, or vague, expressions and strive to clarify and shorten wordy sentences and phrases. For example, instead of using the vague expression 'at a later date,' use the concise expression 'later,' instead. Long lead-ins are unnecessary introductory words. Eliminating these leads to a more concise and direct message. Consider the wordy example: This early announcement is being made at this time because it is now possible for you to sign up for vacation slots. Now read the revised concise version: You may now sign up for vacation slots. Likewise, unnecessary fillers (such as there is, there are, it is, and it was) delay getting to the point of the sentence. Many sentences can be revised so that fillers are unnecessary. Consider the wordy example: There was a Facebook post that revealed the news. Now read the concise revision: A Facebook post revealed the news. Redundancies are expressions that repeat meaning or include unnecessary words. For example, consider the redundant expression 'added bonus,' versus the concise expression 'bonus.' Instead of adding emphasis, redundancies identify a writer as careless. Eliminate excessive adjectives, adverbs, and phrases that create redundancies and wordiness in your messages. You should also eliminate empty words, such as familiar phrases that contain expendable parts. Be alert to these empty words and phrases: case, degree, the fact that, factor, instance, nature, and quality. Avoid saying the obvious and shorten clauses beginning with that, which, and who. Companies use microblogging (short messages exchanged on social media networks) to make announcements, promote goodwill, and sell products. When drafting posts for social media networks, be concise, but use conventional spelling, grammar, and punctuation. Include only the main ideas focused on useful information, choose descriptive but short words, and personalize your message if possible. Always draft several versions striving for conciseness, clarity, and correctness.

Experts recommend devoting of total writing time to the final phase of the 3-x-3 writing process.

Unnecessary introductory words are known as .

When eliminating empty words, you should shorten clauses that begin with which of these words? Check all that apply.

That

Which

Who

There

And

What is the term for short messages that are exchanged on social media networks?

Messaging

Blogging

Microblogging

Marketing

6-1 Hitting the Brakes: Applying Phase 3 of the Writing Process (1 of 7 ) - Editing - improving content and sentence structure - Proofreading - correcting grammar, spelling, punctuation, format, and mechanics - Evaluating - analyzing whether your message achieves its purpose - Sloppy messages often lead to a lack of productivity. - Experts recommend devoting one-half of total writing time to this third phase, with a focus on improving conciseness, clarity, and readability. 6-1 Hitting the Brakes: Applying Phase 3 of the Writing Process ( 2 of 7 ) Revising for Conciseness SLASHING VAGUE EXPRESSIONS 6-1 Hitting the Brakes: Applying Phase 3 of the Writing Process ( 3 of 7 ) PURGING LONG LEAD-INS - Long lead-ins - unnecessary introductory words 6-1 Hitting the Brakes: Applying Phase 3 of the Writing Process (4 of 7 ) DROPPING UNNECESSARY 'THERE ISIARE' AND 'IT IS/WAS' FILLERS - Unnecessary fillers - delay getting to the point of the sentence 6-1 Hitting the Brakes: Applying Phase 3 of the Writing Process (5 of 7 ) REJECTING REDUNDANCIES - Redundancies - expressions that repeat meaning or include unnecessary words 6-1 Hitting the Brakes: Applying Phase 3 of the Writing Process ( 6 of 7 ) ELIMINATING EMPTY WORDS - Eliminate familiar phrases that contain expendable parts. - Avoid saying the obvious. - Shorten clauses beginning with that, which, and who. - Examples: Because of the degree of research required, the investment was enormous. Student writing in that class is excellent in quality. When it arrived, I cashed your check immediately. 6-1 Hitting the Brakes: Applying Phase 3 of the Writing Process ( 7 of 7 ) DRAFTING CONCISE POSTS FOR SOCIAL MEDIA NETWORKS - Companies use microblogging (short messages exchanged on social media networks) to make announcements, promote goodwill, and sell products. - To write effective tweets: - Be concise, but use conventional spelling, grammar, and punctuation. - Include only main ideas focused on useful information. - Choose descriptive but short words. - Personalize your message if possible. - Draft several versions striving for conciseness, clarity, and correctness. Experts recommend devoting of total writing time to the final phase of the 3x3 writing process. Unnecessary introductory wor as When eliminating empty worc shorten clauses that begin with which of these words? Check all that apply That Which Who There And What is the term for short messages that are exchanged on social media networks? Messaging Blogging Microblogging Marketing That Which Who There And What is the term for short messages that are exchanged on social media networks? Messaging Blogging Microblogging Marketing Experts recommend devoting of total writing time to the final phase of the 3x3 writing process. Unnecessary introductory words are known as When eliminating empty words, you should shorten clauses that begin with which of these words? Check all that apply. That Which Who There And What is the term for short messages that are exchanged on social media networks? Messaging Blogging Microbloging Marketing