Location

$($Duration: $2$ hours to secure$)$

Students

$2\mathrm{.}1$ Online advertisement

$2\mathrm{.}1\mathrm{.}1$ Send an E$-$mail to all affected students $($Duration: $1$ hour$)$

$2\mathrm{.}1\mathrm{.}2$ Post it on social media $($Tag Sabanci accounts$)($Duration: $2$ hours, Immediate dependency: $2\mathrm{.}1\mathrm{.}1)$

$2\mathrm{.}2$ Offline advertisement

$2\mathrm{.}2\mathrm{.}1$ Print posters and hang them up at uni $($Duration: $3$ hours$)$

$2\mathrm{.}2\mathrm{.}2$ Send club members in classes to announce the event $($Duration: $2$ hours, Immediate dependency: $2\mathrm{.}2\mathrm{.}1)$

$2\mathrm{.}2\mathrm{.}3$ Announce the Event on the Uni radio channel $($Duration: $1$ hour, Immediate dependencies: $2\mathrm{.}2\mathrm{.}1$ and $2\mathrm{.}2\mathrm{.}2)$

Speakers

$3\mathrm{.}1$ Finding relevant speakers

$3\mathrm{.}1\mathrm{.}1$ Identify possible speakers with a list and contact information $($Duration: $4$ hours$)$

$3\mathrm{.}1\mathrm{.}2$ Contact possible speakers via email $($Duration: $2$ hours, Immediate dependency: $3\mathrm{.}1\mathrm{.}1)$

$3\mathrm{.}1\mathrm{.}3$ Confirm the speakers for the event $($Duration: $2$ hours, Immediate dependency: $3\mathrm{.}1\mathrm{.}2)$

$3\mathrm{.}2$ Logistics

$3\mathrm{.}2\mathrm{.}1$ Provide transportation$/$accommodation $($Duration: $3$ hours, Immediate dependency: $3\mathrm{.}1\mathrm{.}3)$

$3\mathrm{.}2\mathrm{.}2$ Share the event schedule and inform the speakers $($Duration: $1$ hour, Immediate dependency: $3\mathrm{.}1\mathrm{.}3)$

$3\mathrm{.}3$ Support

$3\mathrm{.}3\mathrm{.}1$ Assign a person to each speaker for support $($Duration: $2$ hours, Immediate dependencies: $3\mathrm{.}1\mathrm{.}3$ and $3\mathrm{.}2\mathrm{.}2)$

$3\mathrm{.}3\mathrm{.}2$ Help with technical issues $($Duration: $2$ hours, Immediate dependency: $3\mathrm{.}3\mathrm{.}1)$

Equipment

$4\mathrm{.}1$ Electronic Equipment

$4\mathrm{.}1\mathrm{.}1$ Arrange audio equipment such as microphones, speakers, etc. $($Duration: $3$ hours$)$

$4\mathrm{.}1\mathrm{.}2$ Arrange visual equipment for presentations, like projectors $($Duration: $2$ hours$)$

$4\mathrm{.}1\mathrm{.}3$ Arrange computers, internet connection $($Duration: $2$ hours, Immediate dependencies: $4\mathrm{.}1\mathrm{.}1$ and $4\mathrm{.}1\mathrm{.}2)$

$4\mathrm{.}2$ Stage Equipment

$4\mathrm{.}2\mathrm{.}1$ Chairs, tables for the speakers on stage $($Duration: $1$ hour$)$

$4\mathrm{.}2\mathrm{.}2$ Consumables such as water, coffee for speakers $($Duration: $1$ hour$)$

$4\mathrm{.}3$ Support

$4\mathrm{.}3\mathrm{.}1$ Assign experienced people for technical issues $($Duration: $2$ hours$)$

$4\mathrm{.}3\mathrm{.}2$ Get backups in any case as speakers, computers $($Duration: $2$ hours, Immediate dependency: $4\mathrm{.}3\mathrm{.}1)$

$4\mathrm{.}4$ Venue Equipment

$4\mathrm{.}4\mathrm{.}1$ Flags, banners for the coordinator club and for sponsors $($Duration: $2$ hours$)$

$4\mathrm{.}4\mathrm{.}2$ Signs around the venue and map on brochures for participants $($Duration: $2$ hours, Immediate dependency: $4\mathrm{.}4\mathrm{.}1)$

Club Members

$5\mathrm{.}1$ Speeches$/$schedule

$5\mathrm{.}1\mathrm{.}1$ Prepare the opening speech $($Include the schedule$)($Duration: $2$ hours$)$

$5\mathrm{.}1\mathrm{.}2$ Prepare the closing speech $($Duration: $1$ hour$)$

$5\mathrm{.}1\mathrm{.}3$ Find a speaker $($Duration: $2$ hours, Immediate dependency: $5\mathrm{.}1\mathrm{.}2)$

$5\mathrm{.}2$ Accommodation for the guest speakers

$5\mathrm{.}2\mathrm{.}1$ Check how many Guest speakers there will be $($Duration: $1$ hour$)$

$5\mathrm{.}2\mathrm{.}3$ Book the Hotel $($Duration: $2$ hours, Immediate dependency: $5\mathrm{.}2\mathrm{.}1)$

$5\mathrm{.}2\mathrm{.}4$ Provide them with event materials and information $($Duration: $1$ hour, Immediate dependency: $5\mathrm{.}2\mathrm{.}3)$

$5\mathrm{.}3$ Emergency Planning

$5\mathrm{.}3\mathrm{.}1$ Ask the hotel how to deal with unexpected guests $($Duration: $1$ hour, Immediate dependency: $5\mathrm{.}2\mathrm{.}3)$

$5\mathrm{.}3\mathrm{.}2$ Find a replacement speaker if one is unavailable $($Duration: $3$ hours$)$

$5\mathrm{.}4$ Post$-$Event Evaluation and Feedback

$5\mathrm{.}4\mathrm{.}1$ Document lessons learned and best practices from members $($Duration: $3$ hours$)$

$5\mathrm{.}4\mathrm{.}2$ Get Feedback from guests $($Duration: $2$ hours$)$

$5\mathrm{.}4\mathrm{.}2\mathrm{.}1$ Prepare the questionnaires $($Duration: $2$ hours$)$

$5\mathrm{.}4\mathrm{.}2\mathrm{.}2$ Print questionnaires and display them at the exit $($Duration: $1$ hour, Immediate dependency: $5\mathrm{.}4\mathrm{.}2\mathrm{.}1)$

$5\mathrm{.}4\mathrm{.}2\mathrm{.}3$ Evaluate the questionnaires $($Duration: $4$ hours, Immediate dependencies: $5\mathrm{.}4\mathrm{.}2\mathrm{.}1$ and $5\mathrm{.}4\mathrm{.}2\mathrm{.}2)$

draw a project network diagram and please mind the dependencies. they should be look like the attached referance pic.