Meeting papers Which documents do you need to prepare in advance of the meeting ? How and when will these be distributed ? Agenda outline Outline your agenda here. What items and timings need to be considered ? Chair Summarise anything you need to consider as the chair of this meeting (physical or virtual) considerations, issues that could arise etc and how you might deal with these Minutes How will these be recorded ? Who will record them ? What are the timeframes for delivery and review by you and delivery to attendees