Memo Writing Assignment

BLDT $1051$ Technical Writing $\backslash$& Communications

Instructor: Laura Browne

Due: Week $2$

SCENARIO: You're the Project Manager of a condominium development for a large company $-$ Westly Management. This morning, Jason Singh, the V$.$P$.$ emailed you about a policy change. The firm recently signed a large contract to build three $30-$unit condos. There's a tight deadline and it is critical to avoid any PR issues.

INSTRUCTIONS: You are the Project Manager. Read the email from the V$.$P$.($see pg$.2).$ Then, write a memo to your employees about the new policy and ask them to sign and return the form, which states that they will adhere to the new policy. Your memo must be clear and concise. Include all the relevant information and remove any irrelevancies$/$redundancies$.$

$1.$ Use the Memo Template provided in Week $1$: your document must include all memo elements $($e$.$g$.$ address block, subject line, introduction paragraph, body paragraph$($s$),$ concluding paragraph, closing, signature block$).$ Company logo is optional.

$2.$ Add an attention$-$grabbing, informative subject line in "Title Case"; but, keep it short!

$3.$ Revise the introduction: clearly state the purpose of the message.

$4.$ Revise and format the body of the memo. Edit for spelling, grammar, conciseness, organization, and style.

$5.$ Edit for a professional tone and remove irrelevant and inappropriate info.

$6.$ Use plain, simple language.

$7.$ Remove$/$change repeated words$/$phrases $($e$.$g$.$ "procedures"$).$

$8.$ Format the memo:

a$.$ font size $(12)$

b$.$ font style $($serif$)$

c$.$ justified alignment

d$.$ use a list if necessary

e$.$ proper spacing

f$.$ one page max.

g$.$ add a border $($any style$)$

h$.$ bold, italics, or underline as necessary

$9.$ Upload to Learning Hub $>$ Activities $>$ Assignments $>$ Memo Assignment $(10\backslash \%)$