MEMORANDUM Introduction: (One paragraph) Start with a positive statement and let the reader know why you are writing the memo. Be friendly but professional. Background: (1-2 paragraphs) Give background information/circumstances that lead into the problem (but don't state the problem yet). State specific examples of what has or has not been happening in the workplace that has led up to the problem. Show as much detail as you can. The Problem: (1-2 paragraphs) Clearly state the problem in the first sentence. Then explain how and why it is a problem. Explain, giving specific details who and/or what the problem is HURTING, giving examples. The Solution: (1-2 paragraphs) Describe ONE specific solution. State, in specific detail what the solution looks like and what people and/or materials are needed to make the solution HAPPEN. Benefits of the Solution: (1-2 paragraphs) Explain, giving specific details about who and/or what the solution will HELP, giving examples. Explain the positive results/outcomes of the solution. Conclusion: (One paragraph) Summarize your points in a few sentences. End with a positive statement looking toward the future, once the solution has been implemented. Thank the reader for their time.