MTC Hiring Process

As$-$Is Process

Responsible MTC Position

To$-$Be Process $$ How the system Will Support and Improvethe hiring process

Business Benefits of Improved Process $($Align with MTC$$s overall business strategy and needs.$)$

$1.$ Recruiter receives application from job hunter via Postal Service Mail.

Recruiter

EXAMPLE PROVIDED $($Retain text as #$1$ but remove this label and gray shading in your report$)$ System will receive application via on$-$line submission through MTC Employment Website and store in the applicant database within the hiring system. A more efficient submission process decreases time needed to receive and begin processing applications. This will present a positive image to potential employees and help MTC compete for top IT talent.

$2.$ Recruiter screens resumes to identify top candidates by matching with job requirements from job description.

$3.$ Recruiter forwards top candidates to Administrative Assistant via interoffice mail

$4.$ Administrative Assistant forwards candidates$$ resumes and applications to hiring manager for the position via interoffice mail.

$5.$ Hiring Manager reviews applications and selects who he$/$she wants to interview.

$6.$ Hiring Manager sends email to Administrative Assistant on who he$/$she has selected to interview and identifies members of the interview team.

$7.$ AA schedules interviews by contacting interview team members and hiring manager to identify possible time slots

$8.$ AA emails candidates to schedule interviews.

$9.$ Interview is conducted with candidate, hiring manager and other members of the interview team. Hiring Manager and Interview Team Interview is conducted with candidate, hiring manager and other members of the interview team. $($Hiring System is not used for this step.$)$ n$/$a

$10.$ AA collects feedback from interviews and status of candidates

$11.$ Hiring manager informs the AA on his top candidate for hiring

$12.$ Administrative Assistant prepares offer letter based on information from recruiter and puts in the mail to the chosen candidate.

Administrative Assistant

EXAMPLE PROVIDED $($Retain text as #$12$ but remove this label and gray shading in your report$)$ System enables AA to prepare job offer letter by storing the offer letter template and information on each candidate; allows AA to select information to go into letter and put it into the template, which can then be reviewed and emailed to the candidate. More efficient offer process presents positive image to applicants and decreases time needed to prepare offer letter, and enablesMTC to hire in advance of the competition.