ORGANIZATIONAL CHART

Create (handwritten, cut & paste submissions will NOT be accepted) an organizational chart for a traditional HIM Department outlined below. You may use smartdraw, word, or other organizational chart programs. There is no one right answer to this but the appropriate relationships and reporting lines should be maintained. Please include a sentence or two on any position or location that may not be readily apparent from your drawing. If no reporting line is mentioned below, place the employee where you feel would be the most logical as far as supervision and line of communication or where would be of most benefit to the department and be reflective of a good organizational structure for this facility. If youre not sure of what a chart should look like, google it (formats of organizational charts, sample org charts, etc). Im looking for the use of boxes (not arrows) formatted in a tiered fashion.

The employees and their basic responsibilities include:

1 HIM Director/Facility Privacy Official (RHIA)

1 Compliance Manager (RHIA) -- Monitors and audits the use of the various computer systems in the department

1 HIM Associate II -- processing duties

1 HIM Operations Manager (RHIA) (responsible for daily operations/activities; this position is usually responsible for the department and will likely have supervisors under them as direct reports)

1 HIM Associate II (birth certificates)

10 Transcriptionists (contract; can be split up to serve the department best)

I HIM Associate III (Transcriptionist supervisor)

2 HIM Associate I (chart processors/ 2^nd shift)

1 Coding Manager (RHIA; this position specializes in coding and should only deal with coders and coding related issues)

4 Coders (2 are home coders)

2 HIM Associate II (assembly & analysis)

1 HIM Evening Supervisor (ER/ clinics)

1 HIM Day Supervisor (physician suspension)

Other tips: Managers should not report to supervisors. Managers are higher in rank than a supervisor. All associates are not qualified to supervise. Watch those with credentials (RHIA is the highest, then RHIT, then those without) as it pertains to hierarchy. All RHIA credentialed positions are qualified to supervise people.