Overview

Most sport facility managers are tasked with creating scripts for major events so that everyone involved knows who should be where and at what time. These scripts should include everything from pregame shows, player lineups, and the national anthem to complex halftime shows and everything in between, until the final buzzer marks the end of the event. For this assignment, you will have the opportunity to consider all these various issues as you practice developing a script for an event at your final project facility.

Prompt

For this assignment, review the sample script on pages 395-396 in your textbook. Then, develop a script for the event you designed the emergency action plan (EAP) for last week. This event should take place at the facility you selected for your final project. Your script should outline the flow of time for the event, starting from the minute the doors or gates open to the conclusion of the event. Your primary focus should be on the official field or court of play.

Specifically, the following critical elements must be addressed:

• What is happening on the field or court, and at what time? For example, what is the home team doing? What are visitors doing? When might teams and officials enter the facility for warm-ups or return to the locker room before the game?
• Consider staging timelines. For example, where and at what time might the halftime entertainment need to be close to the field to allow for efficient transitions?
• Who else will be using the playing surface during the event? What will they be doing, and when? (Think marching bands, cheerleaders, promotional events, special ceremonies, and so on.)
• Schedule a time for a community figure to be formally recognized during the game or event. This would commonly occur during the event at the point when most fans are focused on the performance surface.

What to Submit

Your submission must be at least 2 pgs in length. It should include one page of description of the critical elements and an explanation of what was included in the script, accompanied by a table or Excel spreadsheet specifying the event timeline. APA.

THE EVENT IS A BOYS AND GIRLS YOUTH BASKETBALL TOURNAMENT AT MY FACILITY, WHICH THE WACO YMCA COMMUNITY CENTER LOCATED IN WACO, TEXAS. BELOW YOU WILL FIND MY EAP(EMERGENCY ACTION PLAN). PLEASE USE THE EAP FOR REFERENCE FOR THIS ASSIGNMENT.

PLEASE FOLLOW THE "WHAT TO SUBMIT" SECTION THROUGHLY AND FOLLOW ALL DIRECTIONS. USE EXAMPLES FROM SOURCES REFERENCED. PLEASE INCLUDE ONE PAGE OF DESCRIPTION OF THE CRITICAL ELEMENTS AND AN EXPLANATION OF WHAT WAS INCLUDED IN THE SCRIPT. THEN PROVIDE A TABLE SPECIFYING THE EVENT TIMELINE.

Name and Type of Facility (e.g., Century High School)	Waco Family YMCA Community Center
Name and Type of Event See the Milestone Three Guidelines and Rubric document and select a scenario from the list.	Girls and Boys Youth Basketball Tournament (Ages 9-12)
Event Overview (i.e., event date and time, anticipated number of spectators, and history of rivalry or previous issues)	Saturday, October 5th, 2024 and Sunday, October 6th, 2024 Approximately 200 spectators, including players, parents, and staff Previous tournaments have seen small issues, such as fan disagreements, but no serious emergencies.
Emergency Personnel
Categories	Contact Information List as many types of personnel or professionals as necessary in each category for a specific event, along with phone numbers or contact information.	Number of Personnel Present at Event (if any) and Explanation of Rationale For example: "No ambulances will be waiting on-call because the chances of needing one do not justify the cost at a high school softball championship."
Emergency (e.g., ambulance provider, fire department, etc.)	Acadian Ambulance Service (254) 555-1234 Waco Fire Department (254) 555-5678	1 Ambulance on standby for the duration of the two day tournament, due to the physical nature of basketball. N/A (Fire Department is within 2 miles of the facility, quick response time if needed.)
Safety (e.g., police, third-party [external] security, supervisors)	Waco Police Department (254) 750-7500 External Security: ABC Security Services (254) 555-3456	2 officers present for the entirety of the two-day tournament, to manage crowd control and security concerns.
Medical (e.g., first aid, athletic trainer, physician)	Physician: Dr. John Davis (254) 555-4766 YMCA First Aid Team (254)-888-3344	On call for serious injury 1 Certified Athletic Trainer on site for two days for immediate care of player or crowd injuries.
Maintenance (e.g., maintenance, grounds, and custodial staff)	Grounds and Custodial Staff: Waco YMCA Maintenance (254) 323-0098	2 Custodians on standby to ensure cleanliness and to handle and facility issues.
Site Map Include an external site map below, or attach an additional file as an appendix to this EAP template. This could be an image of the facility (or even a Google Earth shot of the location) identifying parking considerations for emergency services, facility access for ambulances or other emergency vehicles, and the location of a spectator first aid center. If your event is located inside an indoor venue, just mention so on the map.
Indoor Facility: Link of Satellite image of venue listed below The Waco Family YMCA's site layout contains a dedicated emergency vehicle parking spot near the main entrance. South 11th Street is the principal access route, with Clay Avenue serving as a supplementary option. Emergency exits are positioned at the building's east and west ends, with the southern parking lot serving as the evacuation assembly location. The first aid station is centrally placed in the gymnasium, while the command post is near the main entrance. Security staff will be stationed at the main entrance and around the gymnasium to guarantee public safety and crowd management. External Layout: Parking Areas General Parking: Major parking area for spectators and participants. Emergency Vehicle Parking:Locations near the entrance for ambulances, fire engines, and other emergency vehicles. Emergency Exits: Two emergency exits located in the east and west ends community center. Easy access for players and patrons attending the tournament.

Level Three: Emergency Action Plan Organize a six-step EAP, taking into consideration the event details identified above, and specifically address the following actions to be initiated should an emergency situation occur. This is an example of a third-level safety and security plan. You may incorporate a revised version into your final project to satisfy the requirement of Section IV, Part D.
1. Chain of Command List three personnel or professionals and describe their role at the event.	Joseph Martic (YMCA Event Coordinator):Responsible for overall event management. Officer Mark Davis(Waco Police Department):Oversees security and emergency response. Sarah Thompson (Certified Athletic Trainer):Responsible for player or patron injuries.
2. Emergency Procedures Who is responsible for scene assessment, leading the command post, immediate first aid care, calling 911 and producing emergency equipment, directing EMS to the scene, securing the area, and ensuring crowd control?	Scene Assessment: The Security Lead assesses the scene to determine the severity of the problem. Event Coordinator: Puts up and supervises the command post. Immediate First Aid: The Medical Lead administers first aid and stabilizes the wounded. Calling 911: The Security Lead is responsible for contacting emergency services. Directing EMS: Security officers direct EMS to the site via specified entry points. Securing the Area: To minimize congestion, more security personnel are deployed. Crowd Control: Officers regulate crowds and ensure they keep away from emergency locations.
3. Specific Duties of Professionals and Personnel What will the roles be of the medical staff, police, security, administrators, and staff-on-site be?	Medical personnel: Provide emergency care and determine if the wounded should be sent to a hospital. Police and Security Personnel:Responsible for maintaining order, managing crowds, and ensuring the safety of all guests. Event Staff: Assist with crowd control, direct emergency services, and maintain contact with the command post.
4. Emergency Equipment and Supplies What might need to be on-site?	On-site Equipment: Includes AEDs, first aid kits, stretchers, water, and ice packs. Emergency Equipment: Includes fire extinguishers, evacuation seats, and walkie-talkies for communication.
5. Emergency Transport Who provides transport, and can they access the facility?	Transport Provided: by Acadian Ambulance Service. Facility Access: The site map shows specific entry locations for emergency vehicles. Security will keep these roads clean and vacant.
6.Post emergency DocumentationReport Who is responsible, and what might be included?	Responsible:Joseph Martic (Event Coordinator) Contents:A complete incident report that includes the time, individuals involved, actions performed, results, and next steps. The report will be shared with YMCA management and appropriate authorities.