PLEASE DO :

1. Use correct punctuation.
2. Make the subject line and the first sentence tell why you are writing (or, to say it another way...what you want or what your main message is).
3. Avoid passive expressions and use the active voice.
4. Use some kind of bulleted or numbered list with parallel structure since you are dealing with multiple items,
5. Have a clear introduction, details in the body, and a call to action in the conclusion.
6. Use your own words, and construct grammatically correct sentences.

Click the link to download the Create Memo document. Follow the directions on the document to write the memo. There is a rubric on the document to indicate the requirements for the memo and the factors related to your grade. Notice you will have a chance to practice your parallel construction in this memo.

This sample memo has totally different content than you will have in your memo; however, it shows you the correct format for a memo. Notice there is no "Dear So-and-So, and no closing with Sincerely or any other word. The only "signature" is the initials of the writer (you) on the "From" line. Since this is a digitial document, I don't expect you to put your initials on your document. The paragraphs in this memo follow the Opening/Body/Closing structure described in the instructional video.

Be sure to use the tab key when you line up (left-align) the content into a straight line after each of the 4 headers.

Create your memo on a blank Microsoft Word document and upload to this assignment area. If you all demonstrate good understand of this communication type, we won't repeat it next week.

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The following describes a memo which you are writing to all employees in your department (the purchasing department). The "To:" line in your memo can be Purchasing Department Staff. The From: line is your name. You will create the subject line which expresses exactly what the purpose of this memo is...why you are writing. The subject line will be around 4 words and each word is capitalized. You will undoubtedly have a list in this communication, so be sure to use parallel structure in the bulleted or numbered list.

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Along with your parents, brothers, and sisters, you own a share of a growing family business with 55 employees. As the head of the Purchasing Department, you realize that the business must keep better track of purchases. Some employees use the company purchasing order forms, but others submit sloppy e-mails or handwritten notes that are barely legible. What's worse, you are not sure whether the requested purchase has been authorized by the budget manager. You talk to the family management council, and they urge you to establish a standard procedure for submitting purchase requests. Because the business has a good Web site, you decide that purchase requests must now be downloaded from the company intranet (http://www.lunch.com/intranet). To provide the fastest service, employees should fill out the new purchase request form. This may be done manually or digitally. Employees must include complete information for each requested purchase: date, quantities, catalog numbers, complete descriptions, complete vendor mailing address and contact information, delivery requirements, and shipping methods (usually f.o.b.). The Purchasing Department should be sent the original, and a copy should be kept by the requesting employee. An important step in the new procedure is approval by the budget manager on the request form. That is, employees should talk to the budget manager and get her approval before submitting the purchase request. You think this new procedure will solve many problems for you and for employees.