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Project Name] | Executive Summary Provide an executive summary (high level) that captures only the essential elements of the case being presented. Include the business case's most pertinent facts in a clear, concise, and strategic overview. [Project Name) Phase 1: The Strategic Context 1 Desired Outcomes Complete the following sections to identify the need (problem or opportunity) facing the organization and the desired outcomes. 1.1 Strategic Environment 1.1.1 Organizational Overview To build a strong rationale for a proposal, the current environment needs to be described. Whenever possible, the organizational overview should include items such as: - Mission - Strategic vision, goals, and service objectives - Current activities and services, including key stakeholders and clients - Organizational structure (high level) - Existing capacity-financial and human resources 1.1.2 Problem/Challenges This subsection contains a clear articulation of the issue(s) in the form of a well- structured statement that addresses the problem or opportunity. This statement should be no more than a paragraph. 1.1.3 Drivers for Change Identify the drivers that have triggered the need for improvement or change. Both internal and external drivers of change should be identified and clearly linked to the issue(s) being presented. 1.1.4 Business Outcomes Describe the business outcomes (high level). A business outcome is the expected result or benefit that the organization is striving to achieve at the end of an intervention or change. 1.2 Strategic Fit To make a robust case for change, the case should demonstrate how the proposed investment fits within the organization's broader strategic context and contributes toward its goals and objectives. This subsection maps the investment proposal to the organizational framework. Project Case Template 3 1.3 Detailed Description of the Problem/Challenges 1.3.1 Problem/Opportunity Statement Reiterate the Problem/Challenge subsection's well-structured statement that addressed the problem or opportunity. Along with the problem/opportunity statement, the following elements contribute to the detailed description of the business need. 1.3.2 Prioritized Requirements (High Level) Specify the key requirements to fully address the issue(s). Keep a reasonable level of detail that allows for their comparison against the options. 1.3.3 Assumptions List and describe all the assumptions associated with the ability to address the key requirements and the potential impact of those assumptions if they are not addressed. 1.3.4 Constraints List and describe the specific constraints that place limits or conditions. They can come from external or internal factors. 1.3.5 Dependencies Identify dependencies related to the overall need, requirements, or solution. 1.4 Scope 1.4.1 Stakeholder Analysis Describe the stakeholder environment by considering the types of stakeholders, their specific roles, and their contributions to the realization of the solution. Phase 1 Checklist: The following questions are answered: Where are we now? - by describing the current environment Where do we want to be? - by describing the objectives 4 Project Case Template What is the need? - by describing the problem or opportunity facing the organization and the associated proposal What has triggered the need for change? - by describing the drivers for change What are we trying to achieve? - by describing the business' desired outcomes What is the strategic fit? - by describing how the proposal maps to the departmental framework, to its goals, priorities, outcomes, and policies Project Namell 3 Viable Options 3.1 Alignment 3.1.1 Strategic Alignment Describe how the option supports the organization's current business and strategic outcomes (if applicable). 3.1.2 Alignment with Desired Business Outcomes Prepare an option outcome analysis and present a summary of the findings for each business outcome. It may be preferable to organize the findings in a table format. 3.2 Costs (if applicable) Provide a complete description of the costs. Projected costing estimates should be based on total cost of ownership, which includes ongoing costs over the course of the investment's life cycle as well as potential compliance costs for stakeholder groups. 3.3 Cost-Benefit Analysis (if applicable) Based on the costs established for each option, describe how those costs are weighed against the benefits. Conduct the cost-benefit analysis for each option taking into account costs, benefits, and risks. 3.4 Benchmark (if applicable) Compare each option against industry-standard benchmarks. Unavailability of benchmarking information for a specific option should be stated within the analysis. 3.7 Policy and Standard Considerations Describe the option's impact, if any, on the existing policies and standards of the organization and relevant stakeholder environments. Also describe any limitations imposed by the policies and standards and the known effect on the option. 3.8 Advantages and Disadvantages Determine whether the option's measure against the aforementioned criteria is found to be either an advantage or a disadvantage (financial and non-financial). It may be preferable to summarize the findings in a table format 8 Project Case Template [Project Name Phase 2: Analysis and Recommendation 2 Preliminary Options Analysis Complete the following sections to screen a comprehensive list of options and narrow the field of alternatives down to a reasonable number of viable options. 2.1 Evaluation Criteria Define the evaluation criteria that will be used for screening and analysis of the options and will ultimately determine an overall recommendation. 1.e: (deal breakers, minimum requirement, and non-essential) 2.2 List the possible Options Identify, describe, and explore every possible option that can address the issue(s). The list should demonstrate due diligence in exploring options. 2.2.1 The Status Quo Include the status quo option (also known as the base case) as it will act as the baseline for the analysis. 2.2.2 Describing the Option Describe each preliminary option (high level). 2.3 Screening of Options Assess how well each option meets the screening criteria. Determine whether a particular option should be discounted immediately or considered for further analysis as a viable option 2.4 Rationale for Discounted and Viable Options Develop the short list of viable options based on the assessment conducted in the screening of options and provide the reasons for retaining or discarding each option Preliminary Options Analysis Summary: The identification, analysis, and screening of a comprehensive list of options to demonstrate due diligence in their selection has been completed. Viable Options Summary: Building on the preliminary analysis of options, each viable option is subjected to an increasing level of rigorous analysis. 4 Justification and Recommendation 4.1 Comparison Summary Present the viable options (including the status quo option used as the baseline) and compare them against a standardized set of criteria (financial and non-financial). It may be preferable to organize the comparison in a table format. 4.2 The Preferred Option 4.2.1 Recommendation Present the recommendation in a straightforward manner, clearly stating why the organization will benefit by focussing on the particular option. 4.2.2 Deciding Factors Identify the deciding factors (financial and strategic) for selecting the preferred option 14.2.3 Risks Illustrate why the identified risks are acceptable. Narrative may be included to further contextualize the key factors supporting the overall risk assessment, which include impact, probability, outcomes, and so forth. 5 Conclusion