prepare the following assignment step by step based on note in ppt

N.B just imagine any related to sale job

Question

ppt note

Individual Assignment Taking your organization, evaluate based on the contents the job description of - Your self - Your head and - The head of the your organization (Time allotted 10 days) 2.2. Job analysis Job analysis is -examining and appraising jobs and skills. - assessing the total jobs within the organization and required skills & behavior necessary to perform these jobs. - is the process of determining the duties and skill requirements of a job and the kind of person who should be hired for it. . Job analysis is needed when -an organization is formed, -new jobs are created in the organization --jobs are changed change in nature of jobs because of new technologies, working methods, procedures or systems. Components of job analysis Job analysis has two components/outcomes: 1. Job specification and 2. Job description Job Analysis Job Description Job Specification . . Job Title Job Location Job Summary Reporting to Working Conditions Job Duties Machines to be used Hazards Qualifications Experience Training Skills Responsibilities Emo tional Characteristics Sensory Demands od notes Paragraph Drawing Job description -is also known as Position description -the statement depicting/ describing . what the job holder does; how he does, and why he does a particular job. - lists the duties of a job; job's working condition, and the tools, materials and equipments used to perform it. Contents of job description Ajob description normally contains the following information - Job identification Job title, code number of the job, department or division where the job is located. It also reveals the relationship of the job with other jobs. Job summary It describes the contents of a job in terms of the activities or tasks performed. - Job duties and responsibilities It is the heart of job description. It describes the duties performed along with frequency of each major duty. Working conditions The physical environment of the job is described in terms of heat, light, noise level, dust and fumes, etc. Social environment - Size of work group and inter-personal interactions required to perform the job are given. Machines, tools and equipment The names of major machines, equipments and materials used in the job are described. Supervision The extent of supervision given or received is stated in terms of number of persons to be supervised along with their job titles. Relation to other jobs The jobs immediately below and above are mentioned. It provides an idea of vertical work flow and channels of promotion. It also indicates to whom the jobholder will report and who will report to him. . - - Convert to SmartArt Styles Shape tres Paragraph Drawing Guidelines for preparing job descriptions Hints useful in writing a job description: Give a clear, concise and readily understandable picture of the whole job. - Describe in sufficient detail each duties and responsibilities. - Emphasize accuracy, brevity and simplicity rather than an elegant style. - Use active verbs, . e.g. type letters, sort out mail, distribute mail, train workers, etc. before each statement - Avoid statement of opinion - Examples of work performed may be quoted Indicate the extent of supervision received and given Ensure that a new employee can understand the job by reading the job description