Question: Question You are an administrative assistant for a large distribution company that purchases items from suppliers and redistributes the products to various retail outlets. Your
Question You are an administrative assistant for a large distribution company that purchases items from suppliers and redistributes the products to various retail outlets. Your supervisor is away on vacation for two weeks and is unreachable. You have been asked to help with incoming emails and tasks while they are away, however, two other staff members have been identified as backup help.You go to work on Monday morning hoping to catch up on your work while your supervisor is away. When you open your email, the first thing you notice is an email from your head office requesting the monthly budget report by lunchtime today. Your supervisor has completed most of the report and now only requires the financial manager to finalize and approve it before you email it to head office.You also receive an email about the Director's meeting that was supposed to happen in weeks but is postponed to this Wednesday and you will need to notify all stakeholders with updated agenda.In addition, you see a product recall email from an important supplier stating products your company has received need to be returned as soon as possible, as they pose a serious safety risk for your clients. Product safety is a high priority for your company so you need to arrange for the return of recalled products. The supplier has asked that all products be returned by Friday of next week.With these issues pending, the phone rings. It is the regional supervisor who is requesting the monthly staffing report, which you did not know was due. They require the report first thing tomorrow morning. The Floor Supervisor will be able to provide you with the information to be tabulated. Past experience tells you this task will take approximately two hours to complete.As the calls and emails continue to come in you realize you cannot do all of the tasks indicated above on your own and meet the deadlines imposed but they must be addressed to ensure the best level of service delivery.In written responsePlease explain how you would prioritize the tasks and why you would choose to accomplish these tasks in this order?Explain how you would plan, organize and monitor the situation to ensure all tasks are completed by the deadline.You may make any reasonable assumption and come to reasonable conclusions provided you explain why and how you made these assumptions and conclusions.
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