Records Management

Chapter $3$ Supplementary Activity

Index, Code, and Sort Records

In this activity, you will practice using alphabetic indexing rules $14$ to index, code, and sort names.

$1.$ Index each name in the table. Code each name by writing each unit of the filing segment in the appropriate column.

Filing Segment Order Key Unit Unit $2$ Unit $3$ Unit $4$ Unit $5$

$1.$ KRTV Television

$2.$ LTL Trucking

$($Little$,$ Trent, and

Lyle Trucking$)$

$3.$ Jason W$.$ Minzer

$4.$ The Northern Nannies

$5.$ Keebler & Martin Consulting

$6.$ Martin$$s Electronics

$7.$ Little Ones$$ Nursery

$8.$ Lyle Business College

$9.$ Kenneth Little Construction

$10.$ # One Print Shop

$11.$ N$-$R$-$Getic Delivery Service

$12.$ Nu$-$Hope Natural Foods

$13.$ Lisa Newton$-$Little

$14.$ Karen Keebler Bakery

$15.$ Nu$-$Skin Cosmetics

$16.$ Beatrice Lugo

$17.$ North$-$to$-$South Distribution, Inc.

$18.$ San$-$li Liang

$19.$ KKJZ Radio

$20.$ Little$-$to$-$Big Clothing Store

$21.$ Keep$$em Flying

$22.$ Lucinda W$.$ Martin

$23.$ Joseph H$.$ Karner

$24.$ Jason Medina

$25.$ Laura N$.$ Little

$2.$ Determine which names should have cross$-$references. Using the cross$-$reference blanks, write the letter of the original name plus an X$.$ Then write the cross$-$reference.

$3.$ Add the names you prepared as cross$-$references to the bottom of the table with the other names. Code the cross$-$reference names by writing each unit in the appropriate column.

Cross$-$Reference Cross$-$Reference

Cross$-$Reference Cross$-$Reference

Cross$-$ Reference Cross$-$Reference

Compare the key units and the other units, if needed, to determine the correct alphabetic filing order for the names, including the cross$-$references. Indicate the correct filing order by writing numbers beside the names in the Order column.