Request for Proposal

STEM Faculty Evaluation Automation

Organization Overview

Prince George$$s Community College $($PGCC$)$ is the number one choice of Prince George$$s

County residents for an undergraduate education and the leading institution in training and

preparing employees for the county$$s workforce. Among Prince George$$s County high school

graduates who go on to college, $50$ percent choose to attend Prince George$$s Community

College. Since $1958,$ the college has provided students, the county, and region with high quality

and affordable education, cutting$-$edge workforce and development training and the opportunity

to achieve their dreams and aspirations. Prince George$$s Community College serves a diverse

population of more than $40,000$ students who represent $103$ countries throughout the world. The

college offers more than $200$ academic and workforce development and continuing education

programs of study, and transfer and scholarship opportunities to four$-$year colleges and

universities. Students can earn associate degrees, certificates, letters of recognition, and

licensures.

The Science Technology Engineering and Math Division $($STEM$)$ is one of the four academic

divisions at PGCC$.$ The divisions are separated by topic to best serve students. PGCC$$s staff of

educators includes $250$ full$-$time faculty and approximately $500$ adjunct faculty. All full$-$time

faculty need to be evaluated on a regular basis. The STEM division would like to automate the

full$-$time faculty evaluation process and would like to have an easy way to record and track

adjunct evaluations. They believe improved, automated system would help standardize and

control of the faculty submissions.

The system should be efficient, attractive, informative, mobile friendly and incorporate

multimedia. Faculty submit forms that outline how they have completed their job responsibilities

and then also need to submit evidence of how they have met these responsibilities. It must offer

secure exchange of information because the supervisors give faculty feedback on their

submissions. It must also be compliant with the Americans with Disabilities Act $($ADA$).$ All

should be able to be accessed from one well$-$designed technology solution. It should include but

not be limited to: official forms, means of submitting forms, means of submitting evidence,

means of receiving feedback, evaluation schedule tracking, etc. A detailed user$$s guide will need

to be developed so that the application can be updated and maintained each semester by the user.

The site must also incorporate but not be limited to the following:

$$ Division description and contact information

$$ Automated forms

$$ Automated means of submission $($documents$,$ PDFs$,$ voice, photos, videos, links,

presentations, etc.$)$

$2$

$$ Resource areas $$ These resources include but are not limited to explanation of faculty

evaluation process, forms, schedule, examples, etc.

$$ Links to external resources

$$ User help area about site

$$ Mobile responsive

$$ Additional details provided during fact finding

User contact information:

Dean Dr$.$ Calvin Stansbury

stansbce@pgcc$.$edu

$301-546-0432$

LARGO $-$ CHES $-215$

Associate Dean Dr$.$ Regina Bentley

bentlerc@pgcc$.$edu

$301-546-0420$

LARGO $-$ ACCK $220$

Executive Associate Allecia Harris

harrisat@pgcc$.$edu

$301-546-0419$

LARGO $-$ CHES $-215$A

Proposal Requirements:

The formal response to this proposal should include:

$$ Introduction

$$ Background on the problem, opportunity, or situation

$$ Benefits and feasibility of the proposed project

$$ Description of the proposed work $($results of the project$)$

$$ Method, procedure, theory

$$ Schedule

$$ Costs, resources required

$$ Conclusions

$$ Special project$-$specific sections

The response to this proposal should be submitted in an electronic binder and be created using

Microsoft Office. The response should be in one Word file. Special section files may be

submitted separately. These could be Excel files, etc. Use a zipped folder if necessary. Proposal

response should comprehensively cover the following:

$3$

$1)$ Official Information

a$)$ Request for proposal $$ copy of document

b$)$ Justification for proposal $$ narrative of why this proposal meets the request

$2)$ Contractor Personnel Information

a$)$ Titles, assigned duties of proposal team members and high$-$level explanation of each

role including but not limited to:

$(1)$ Project Manager $($collects all deliverables and tracks group progress$)$

$(2)$ Designer $($determines design and experience$)$

$(3)$ Content Specialist$($s$)($writes content, training materials and maintenance plan

for the system$/$application$)$

$(4)$ Developer$($s$)($Programs the system$/$application and determine code that will

be used for the project$)$

$(5)$ Quality Assurance Specialist $($quality checks all project deliverables and tests

the product against test criteria, usability and accessibility standards$)$

$(6)$ Security Specialist $($constantly address security$)$

b$)$ Team Organization chart

c$)$ Salary structure $($li