Review Question (5)

1.Why would you use the New Task window to create a task instead of the task field?

a. You can enter more details for the task in the New Task window.

b. All new tasks have to be created using this method.

c. You must create a task using this method to be able to mark it as complete later.

d. You can enter more than 15 characters to describe the task using this method.

2.Why might you want to use the Details option with a task?

a. To mark the task as complete.

b. To associate the task with a contact in the Peoples module.

c. To enter notes or to track the total time of the task.

d. To enter more information about the contact being assigned the task.

3.If you had a task that needed to be completed every other Friday afternoon, how would you set this up?

a. Use the Options feature

b. Use the Follow Up feature

c. Use the Recurrence feature

d. Use the Assign Task feature

4.What happens when you mark a task as complete?

a. Outlook places a checkmark next to the task and adds a strikethrough effect on the task name.

b. Outlook deletes the task and moves it to the Deleted Items folder.

c. Outlook places a checkmark next to the task and applies a red color to the task name.

d. Outlook moves the task into a folder for completed tasks.

5.When can you change the status for a task?

a. You can change the status of a task at any time.

b. You can only change the status of an assigned task.

c. The status changes when you update the amount of work completed for the task.

d. The status can only be changed when the task is complete.

6.Why might you want to assign a task?

a. The task does not need to be completed until next year.

b. You want to publish assigned tasks in the department calendar.

c. You will be sharing responsibility of this task and need to include the person.

d. The task will be handled by someone else, but you want to keep track of the progress.

7.How can you set up reminders to automatically appear for all tasks with due dates?

a. Change the option for Reminders Windows in the Mail category of Outlook Options.

b. Create a reminder using the Follow Up feature for each task with due dates.

c. Open a new task windows, access the Reminders feature and click Set as Default.

d. Set this up in the Task category of the Outlook Options so all tasks with due dates have a reminder.

8.What does it mean if you see an icon with an X included with a response on a task request?

a. The person has accepted the task assignment.

b. The person has completed the task assignment.

c. The person is sending you a status report on the task assigned.

d. The person has declined the task assignment.

9.How can you obtain a hard copy of the details for all tasks?

a. Change the view of tasks to Detailed and then print the tasks.

b. Change the view of tasks to List and then print the tasks.

c. Export the tasks to a format that can be read in Word or Excel.

d. Simply print the tasks, regardless of the view currently in use.

10.Why might you assign a category to a task or note?

a. To sort or organize the notes based on the color of the categories.

b. To sort the notes based on the notes title.

c. To organize the notes so you can forward them to another person or application.

d. To associate a subject or contact with the task or note.

11.Which option would you use to attach a note to a message or contact?

a. Attach File

b. Attach Item

12.Where can you change the print style for notes?

a. In the Notes category within Outlook Options

b. In the Print Options on the Print screen

c. In the Tasks category within Outlook Options

d. You can only print using the Memo style.