simple explanation is fine.

GROUP PROJECT PRESENTATIONS Task: In a team of 3-4 students coordinate an event and see it through each stage including the evaluation after the event is completed. A clear framework will be introduced on the how-to plan, promote, profit from, and deliver a successful event. You and your team either work for the company as internal event planners or as an external event agency Type of Event: A corporate one day event for 100 staff. (The event cannot be a charity fundraiser.) Timing: This is a full day or full evening event (8 hour minimum duration) Budget: $50.000. The company will pay for the event and will not go over budget. if you need additional budget. you would have to consider sponsors, ticket sales etc.) You will need to choose the: - Client - the company that you are creating the event for. Goal of the event and how you will meet that goal. Type of event: motivational team day, training, celebration.... Demographic: (corporate titles, gender, age) Geographic location Venue Food & Beverage (menus for all meals, beverages - alcoholic & non-alcoholic, snacks, dietary restrictions etc) Accommodation (if needed) Suppliers . Vendors Sponsorship (if needed) Give-aways (if applicable) Dress code........ . You will need to have a professional PPT presentation that will explain the basic overview of the event. All group members must actively present the material. Who, What Where. When. Why. How. Other... When your target Food Theme of who will be at your event venus nofter one became feront Do you Venue Why would want to be seed we w does your de What will hapen your event Everton Wedne How do you know your Wiebes Why the wrappen How do you pro roching your adence Whispensatilery #you feel | When willence Howwe dingen og How are you going to make your invent What you down the money ence? Some? Does the event that you to Duration Who you my to achieve What do you hope your facial powereded event Red Event Plan Presentation due April 4th or April 11" (25%) Presentation must strictly adhere to APA style, formatting, citations, and referencing. Any submissions with >25% match on the database with sites on the internet or otherwise submitted or available, will be given appropriate warnings or offence registered for violating academic integrity. Your group Event Plan presentation slides should be uploaded to the eConestoga dropbox by the due date listed in the course shell. Late submissions will be subject to penalty as per the course policy. The presentation should include the topics below in the presentation and be a minimum of 12 slides: An introductory slide with all group members listed, Event name, course, and date Introduction to your Event Overview of what your event is about and the vision you have for your event Demographics, goals, event type, company type History of event if applicable Discuss applicable characteristics and theme of event Suppliers/Organizations who will be involved in your event and what functions they will manage Project Planning for your event Timeline of event Breakdown of responsibilities Production Schedule or Gantt chart showing all processes (not just deadlines) Financial Plan for your event (projected costs, funding, expenses, budget etc.) Financial objective Event budget including all expenses (must be specific for the event location and not estimations) Show source of all funds Indicate what you hope to achieve in the financial plan Remember your event has not taken place so this is a plan, not a final tally Logistics and Supplies Venue choice, justification, layout, etc. Logistics schedule (.e. for 24 hours prior to event, till 6 hours post event) Discuss any backstage, lighting, av, sound or power related plans Catering and Hospitality Food and beverage (menu options, beverages, snacks etc) Seating and traffic flow 7) Catering and Hospitality Food and beverage (menu options, beverages, snacks etc) b. Seating and traffic flow 8) Marketing Plan and PR plan a. How will you reach/influence the target market . Marketing Plan and Schedule (choose appropriate timeline for this based on your event) c. Social Media plan Risk Management and Legalities a. Discuss what risks apply to your event, what contingency plans you have in place b. Include risk assessment form and risk control plan 10) Other (if applicable) a. Security 6. Media handling Rehearsals/ Briefings d. Travel of guests to and from event Guest Transportation . Guest Accommodation 3. Photographer h. Videographer Other areas unique to your event that need to be mentioned 11) Close - Down 2. Administrative duties b. Physical close-down c Evaluation and recording 12) References page