1. Draw a context diagram

2. Prepare the table of entities and activities

3. Draw a detailed Data Flow Diagram ( Level 0 DFD)

 

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Narrative Description of Payroll Processing at S&S When employees are hired, they complete a new-employee form. When a change to an employee's payroll status occurs, such as a raise or a change in the number of exemptions, the human resources department completes an employee change form. A copy of these forms is sent to payroll. These forms are used to create or update the records in the employee/payroll file and are then stored in the file. Employee records are stored alphabetically. Some S&S employees are paid a salary, but most are hourly workers who record their time on time cards. At the end of each pay period, department managers send the time cards to the payroll department. The payroll clerk uses the time card data, data from the employee file (such as pay rate and annual salary), and the appropriate tax tables to prepare a two-part check for each employee. The clerk also prepares a two-part payroll register showing gross pay, deductions, and net pay for each employee. The clerk updates the employee file to reflect each employee's current earnings. The original copy of the employee paychecks is forwarded to Susan. The payroll register is forwarded to the accounts payable clerk. The time cards and the duplicate copies of the payroll register and paychecks are stored by date in the payrol file. Every pay period, the payroll clerk uses the data in the employee/payroll file to prepare a payroll summary report for Susan so that she can control and monitor iabor expenses. This report is forwarded to Susan, with the original copies of the employee paychecks. Every month, the payroll clerk uses the data in the employee/payroll file to prepare a two-part tax report. The original is forwarded to the accounts payable clerk, and the duplicate is added to the tax records in the payroll file. The accounts payable clerk uses the tax report to prepare a two-part check for taxes and a two-part cash disbursements voucher. The tax report and the original copy of each document are forwarded to Susan. The duplicates are stored by date in the accounts payable file. The accounts payable clerk uses the payroll register to prepare a two-part check for the total amount of the employee payroll and a two-part disbursements voucher. The original copy of each document is forwarded to Susan, and the payroll register and the duplicates are stored by date in the accounts payable file. Susan reviews each packet of information she receives, approves it, and signs the checks. She forwards the cash disbursements vouchers to Ashton, the tax reports and payments to the appropriate governmental agency, the payroll check to the bank, and the employee checks to the employees. She files the payroll report chronologically. Ashton uses the payroll tax and the payroll check cash disbursement vouchers to update the general ledger. He then cancels the journal voucher by marking it "posted" and files it numerically Narrative Description of Payroll Processing at S&S When employees are hired, they complete a new-employee form. When a change to an employee's payroll status occurs, such as a raise or a change in the number of exemptions, the human resources department completes an employee change form. A copy of these forms is sent to payroll. These forms are used to create or update the records in the employee/payroll file and are then stored in the file. Employee records are stored alphabetically. Some S&S employees are paid a salary, but most are hourly workers who record their time on time cards. At the end of each pay period, department managers send the time cards to the payroll department. The payroll clerk uses the time card data, data from the employee file (such as pay rate and annual salary), and the appropriate tax tables to prepare a two-part check for each employee. The clerk also prepares a two-part payroll register showing gross pay, deductions, and net pay for each employee. The clerk updates the employee file to reflect each employee's current earnings. The original copy of the employee paychecks is forwarded to Susan. The payroll register is forwarded to the accounts payable clerk. The time cards and the duplicate copies of the payroll register and paychecks are stored by date in the payrol file. Every pay period, the payroll clerk uses the data in the employee/payroll file to prepare a payroll summary report for Susan so that she can control and monitor iabor expenses. This report is forwarded to Susan, with the original copies of the employee paychecks. Every month, the payroll clerk uses the data in the employee/payroll file to prepare a two-part tax report. The original is forwarded to the accounts payable clerk, and the duplicate is added to the tax records in the payroll file. The accounts payable clerk uses the tax report to prepare a two-part check for taxes and a two-part cash disbursements voucher. The tax report and the original copy of each document are forwarded to Susan. The duplicates are stored by date in the accounts payable file. The accounts payable clerk uses the payroll register to prepare a two-part check for the total amount of the employee payroll and a two-part disbursements voucher. The original copy of each document is forwarded to Susan, and the payroll register and the duplicates are stored by date in the accounts payable file. Susan reviews each packet of information she receives, approves it, and signs the checks. She forwards the cash disbursements vouchers to Ashton, the tax reports and payments to the appropriate governmental agency, the payroll check to the bank, and the employee checks to the employees. She files the payroll report chronologically. Ashton uses the payroll tax and the payroll check cash disbursement vouchers to update the general ledger. He then cancels the journal voucher by marking it "posted" and files it numerically

Answer rating: 100% (QA)

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