Stationaries and Office Supplies Inc, (SAOS) had tie-ups with five clients, numbered 001 through 005, in the same multi-storied building. The company uses computers only for mails and basic documentation (by the manager). Whenever any client needs any office supplies, somebody from their office calls and asks for them. An entry is made in the order-received register by the shop order clerk. He sends an order slip to the delivery clerk.

Once the supplies are packed, an entry is made in a delivery register by the delivery clerk and the supplies are sent to the clients through the shop courier.

At the end of every day, an order received report is prepared by the office clerk for every client. Also, at the end of every day, a fulfilment report is generated by the delivery clerk for every client. Both the reports are given to the manager.

The manager checks both the reports for the correct item, quantity and value. The manager creates an invoice for each client, and emails verified invoices to respective clients the next day in the morning

Change in Scenario

Stationaries and Office Supplies Inc, (SAOS) is faced with the following situation:

Its client numbers have increased from 5 to 18

The number of items it used to supply has increased from 178 to 316;

Clients are complaining of delay in receiving the supplies;

Clients have complained of over-invoicing on certain days;

The auditors have pointed out non-invoicing on certain days

The manager is complaining of stress due to excessive workload;

The staff are complaining of irritative and rude behaviour by the manager recently.

The company has decided to go in for computerisation of its processes of order logging, order fulfilment, customer invoicing, accounting and reconciliation,report generation, and data analysis.

The CEO has hired your team to implement a COTS solution

Initiate an Agile project: Now you have to initiate an Agile project for this transition. Introduce all the core concepts that are involved in an Agile project (User Stories, the Product Backlog, Sprints, Sprint Backlogs, Backlog grooming and refinement etc.)