Subject: Diversity and Equity Workshop

Disability Awareness Event Proposal

REQUIRED MATERIALS

Reflection Journal

Reading from the lesson

How to write an event proposal and event proposal template (see next pages)

ASSIGNMENT:

you will organize a disability awareness event for an organization. You can select a specific organization, or you can make one up. Choose one disability that will be the focus of the event (e.g., sight impaired, hearing impaired, mental health, etc.).

Consider the following questions to organize your event:

What is the purpose of the event?

Who is your target audience?

What do you want your target audience to learn?

What types of tools will you use to help educate your audience?

What is the budget? Provide details.

Will there be a fundraiser?

Who will be involved?

Will there be event vendors?

Will there be event presenters/guest speakers?

Will there be entertainment?

Who is on your dream team to help with the event? Provide detailed personas for each person.

Brainstorm ideas that could make the event a success create a word cloud of all the ideas you come up with regardless of what you end up doing.

How will you lay out the event?

What are the deadlines, events, tasks, etc., of the event? Create a simple project plan using Excel or Word.

What is the schedule for the event?

Will you create promotional products (brochures, t-shirts, other swag, etc.)?

How will you publicize the event (social media posts, press releases, etc.)?

Will you engage with local media coverage (TV, radio, etc.)?

How to write an event proposal

Consider following these steps to create an event proposal:

1. Start with a story

One way to start the proposal is with a story or a brief description of the event. You might talk about the scope, the vision or the way that the event plans to meet the set objectives. Composing a story shows that you have a thorough understanding of the goals, mission and desired outcome for the event.

2. Set clear goals

Next, it's helpful to set clear goals and list these goals within the proposal. By naming the objectives of the event, you can show that you're dedicated to helping an organizations specific goals. These might include the number of participants, staying on budget, fundraising a certain amount of money and other goals of this nature. An organization may want to add more goals to this list, but it's best to start with a few foundational goals to demonstrate your knowledge of the event.

3. Name your team

Another aspect of the proposal is a section where you name your team. For example, if you would like to have a diverse representation on the team, you might list each person and their area of expertise and responsibilities.

4. Communicate your expertise

It's very important to communicate your expertise in an event proposal template. You might do this by including several important details, reminders or ideas that demonstrate your teams knowledge of that particular event. You could also include images or descriptions of past events you planned successfully.

5. Use an appealing design

One way to convey your vision for the event is by designing your proposal in an appealing and stunning way. You might use pictures, unique fonts or specific colors that express the ideas you have to enliven the event. Using an appealing design can show that you care about presentation and appearance.

Event proposal template

Here is a simple event proposal template to provide an outline of the information and format necessary for a complete proposal. You may wish to create your own layout.

[Your name or your company name]

Event details:

[Title of the event]

[Date of the event]

[Start and end time of the event]

[Location of the event]

Event purpose:

[Include a description of the event's purpose. You might include a short vision statement or explain what goals you hope to achieve through your particular approach to this event.]

Event timeline:

[Include a detailed timeline of the event. Consider adding the time of day that each part takes place. You might choose to include the majority of your event details in this section to ensure that the client knows your thoughts for each aspect.]

Team information:

[Include a list of the people on your team, or vendors you plan to hire.]

Event budget:

[Include a detailed explanation of costs associated with the event and whether you will provide a way to offset the cost (e.g., silent auction, corporate sponsorship, etc.]

Promotional products and activities:

[Include any promotional products you may provide (e.g., t-shirts, stress balls, hats, water bottles, etc.) and any promotional activities (e.g. social media, local TV/radio spots, etc.) that you may consider to promote the event and create awareness]