Subject - Organizational Behavior

Please do all questions in brief related to the subject given above, Thanks

The millennials (including Generation Y) have arrived in the workplace, and they are bringing new ways to communicate. Surveys report that cell phones (particularly smartphones) have become the medium of choice among millennials. Almost all (97 percent) of millennials in the United States with cell phones send text messages, 84 percent access the Internet, and 73 percent send or receive email using their cell phones. In contrast, among cell phone owners over 50 years old, less than two-thirds send text messages, only about one-third access the Internet, and only about one-third send or receive emails using their phones.

Millennial communication also relies much more on social media. Almost 90 percent of millennials regularly visit Facebook, LinkedIn, or other social networking sites, whereas only about half of Americans over 50 visit these sites. Thirty percent of millennials use Twitter, compared to less than 10 percent of people over 50.

These statistics send a clear message: Millennials prefer different communication channels (cell phones, social media) and different communication styles (i.e., short, informal messages) than those dictated by most organizations. These gaps between corporate and personal communication preferences not only produce dysfunctional conflict and frustration; they also undermine the companys ability to attract future talent. [Millennials] will judge companies on the social media practices and policies, which includes how companies utilize social media in their operations, their digital awareness, and any restrictions imposed on employees access and usage of social media during work time, warns Barry Thomas, director of Cook Medical Asia-Pacific.

Most companies arent hearing the message. They continue to block social networking, text messaging, and other channels preferred by millennials. Some firms argue these practices are workplace intrusions that undermine productivity. Others justify blocking communication through these channels due to security risks.

Whether these arguments are valid remains uncertain, but a growing chorus of experts are advising that companies need to adapt to the communication styles of millennials rather than reject them outright. Furthermore, companies need to make better use of the communication skills that millennials bring to the workplace.

A new employee who comes in with the ability to manage a network of 1000 Facebook friends every day. Thats a fabulous skill in, lets say, a sales organization, says Ross Smith, director of engineering at Microsoft Inc. The problem, he suggests, is that many companies dont know how to leverage that communication potential. Its likely that the organization has no idea, particularly because the organization is generally going to be run by boomer, Gen X managers, who arent savvy Facebook users. But the Gen Y or millennial employee coming in certainly knows how to do that.

Smith believes the solution is to give millennials more freedom to try out new communication practices. If the senior leaders or the organization can develop a culture of high trust, then the individuals going to be free to experiment and suggest new things and try new ways of doing things and uncover how Facebook skills map to a sales organization.

St. Lukes Medical Center in Boise, Idaho, is a case in point. Hospital leaders discovered that the younger medical staff were texting each other with medical orders and patient updates. Texting is one of the preferred communication methods among these physicians and nurses, and it is much more efficient than the hospitals formal practice of phoning and paging people. But texting through public networks lacks security (it could be hacked by outsiders) and violates industry regulations. Another hospital would have banned the practice without further thought, but St. Lukes contracted an IT company instead to set up a secure texting system for the hospital.

Ive heard [officials of] other organizations say, We cant do that, says Jennifer Mensik, St. Lukes administrator of nursing and patient care services. But when people are trying to do the best they can for the patient, theyre going to try to find a workaround. That should be an alert to some of the older generation that this is a good idea. Lets not stop it. Lets figure out how we can do it legally and correctly.

Although companies need to adapt to millennial communication preferences, the reverse is also true. Millennials need to spruce up their skills using older technologies. For instance, advertising sales at Metro Guide Publishing in Halifax, Nova Scotia, were down, and publisher Patty Baxter noticed that the office lacked the buzz of sales calls. The problem, she realized, was that most of Metro Guides new generation of employees were emailing clients rather than selling advertising by telephone. Baxter explains that email doesnt work in business deals, where personal rapport and quick understanding of the clients needs are critical. Youre not selling if youre just asking a question and getting an answer back, she says.

Baxter also suggests that phone calls tend to result in fewer communication errors, citing a recent incident in which a sales employee misinterpreted a clients email about a possible advertising sale. Metro Guide sales staff now receive on-the-job coaching with phone use consultant Mary Jane Copps, who observes that millennial employees (as well as others) often suffer from phone phobia. Its a lack of confidence that theyll be able to say the right words in the right order in the right amount of time, she explains.

Discussion Questions

1. Talk to your peers and your family about this article. Ask them and summarize their responses; at school or work, how many regularly (e.g., daily or every few days) send or receive information (not entertainment) by (a) using email, (b) sending and reading instant messages or tweets, (c) sending and receiving cell phone text messages, (d) reading/writing blogs, (e) visiting/ authoring social media sites (e.g., Facebook, Instagram), or (f) watching/creating online videos (e.g., YouTube/SnapChat)?

2. Even within this generation, there are different preferences for communication media. After conducting the poll, ask students/peers who do not regularly use one or more of these methods why they do not like that particular communication medium. Ask those who very often use these sources to give their points of view as well and summarize your findings.

3. Companies have been slow and reluctant to adopt social media channels, cell phone text messaging, and similar forms of communication. If you were a senior manager, how would you introduce these communication technologies in the workplace to share information and knowledge more effectively? Consider information from the text, class and other sources [reference your work].

Sources:

Hughes, Mark. Fishing for Reliable Staff in Gen Y Waters. China Daily, 12 October 2012; Putre, Laura. A Clash of Ages. Hospitals & Health Networks, March 2013, 40-44.

Hofschneider, Anita. Bosses Say Pick up the Phone. Wall Street Journal, 28 August 2013.

Brenner, Joanna, and Aaron Smith. 72 percent of Online Adults Are Social Networking Site Users. In Internet & American Life Project. Washington, DC: Pew Research Center, 2013

Robison, Wesley. How Microsoft Builds Trust in the Workplace. psfk, 27 September 2013.

Duggan, Maeve. Cell Phone Activities 2013. In Internet & American Life Project. Washington, DC: Pew Research Center, 2013.