The students can also create the PV for their project and plot on the chart. They can assume that $25\%$ of the project has progressed on time with no SV and CV$.$ The other $25\%$ of the project has progressed with SV of $-20$ and CV of $-30.$ At this stage, a change is necessary and then raise a change request on the template attached with this announcement. Subsequently, the students will attach this Change request with their report and NPV calculations. Then, the students will transfer this information to smartsheet.

Change Request $($CR$)$ for a Project

Description and Background of the CR

$$ Project Name: International Conference Organization

$$ Requested By: Project Manager

$$ Request Date: $2023-03-15$

$$ Change Request ID: CRO$01$

$$ Urgency: High

$$ Risk: Medium

$$ Complexity: High

The International Conference Organization project aims to organize a large$-$scale conference, and the following change request has been identified:

$1.$ Change in Venue: The originally selected venue is no longer available due to unforeseen circumstances,

$2.$ New Venue Selection: A new venue has been found, but it requires adjustments to the project schedule, budget, and resources

Benefit of CR

$1.$

Alternative Venue: The new venue provides better facilities and accommodations for attendees.

$2.$ Improved Experience: The change will result in a more enjoyable and productive conference experience for attendees.

Impacts to the Project

$1.$ Scope Baseline: YES $$ The new venue has a different layout, requiring adjustments to the conference program and session arrangements.

$2.$ Budget: YES $$ The new venue has a higher cost, increasing the overall project budget.

$3.$ Schedule Baseline: YES $$ The change in venue necessitates adjustments to the project timeline, particularly for setup and logistics

$4$

Procurement: YES $$ New contracts need to be negotiated with the new venue and related service providers,

$5.$ Project Risks: YES $$ The change in venue introduces new risks related to logistics$,$ coordination, and attendee experience,

$6.$

Project Priority: NO

$7.$ Resources: YES $$ Additional resources may be required to manage the change and ensure a smooth transition to the new venue

$8,$

Assumptions: YES $$ New assumptions need to be made regarding attendee accommodation, transportation, and local attractions.

$9.$ Other Vendors: YES $$ Other vendors, such as caterers and audio$-$visual providers, may need to be changed or renegotiated.

$10.$ Key Deliverables: YES $$ The following deliverables are impacted: $.$ Venue and Logistics Planning $$ On$-$Site Conference Management $$ Coordinating Networking and Social Events

Decision

Role Name Date Decision Sponsor $2023-03-16$ Approved CCB Chair $2023-03-16$ Approved Change Manager $2023-03-16$ Approved Project Manager $2023-03-16$ Approved Vendor $/$ Supplier TBD TBD Functional Manager $2023-03-16$ Approved

WBS Budget Actual Variance

Activity Venue and Logistics Planning On$-$Site Conference Management Coordinating Networking and Social Events

Budget Actual Variance

$3000032000-2000$

$1500015500-500$

$2500025300-300$

Revised Budget

Revised Activity Budget Venue and Logistics Planning $32000$ On$-$Site Conference $15500$ Management Coordinating Networking and $25300$ Social Events

Revised Schedule

Revised Activity Schedule Venue and Logistics $2023-05-01$ to Planning $2023-05-15$ On$-$Site Conference $2023-06-01$ to Management $2023-06-05$ Coordinating Networking $2023-06-03$ to and Social Events $2023-06-05$

Revised Resources

Role Project Manager Venue Coordinator Catering Manager

Revised Resources Increased hours for logistics coordination New hire for venue management New hire for catering management

Revised Assumptions

Assumption Attendee Accommodation

Revised Assumption New venue offers on$-$ site accommodations Attendees will utilize public transportation Attendees can explore local attractions near the new venue

Transportation

Local Attractions

Revised Other Vendors

Vendor Original Caterer Original Audio$-$Visual Provider

Revised Vendor New Caterer

New Audio$-$Visual Provider

Revised Key Deliverables

G rs $71\%$

Open in app

EN$-$US

Deliverable Revised Deliverable Venue and Logistics Updated Venue and Plan Logistics Plan Updated On$-$Site On$-$Site Conference Conference Management Plan Management Plan Updated Coordinating Coordinating Networking and Networking and Social Events Plan Social Events Plan

The change request for the International Conference Organization project has been approved, and the project schedule, budget, and resources have been revised accordingly. The new venue provides better facilities and accommodations for attendees, resulting in an improved conference experience. The project team will ensure a smooth transition to the new venue and manage any potential risks associated with the change.