This assignment immerses you in a professional situation. It demonstrates the demands put on purchasers and supply chain practitioners. You will develop an in-depth understanding of the impact of purchasing and supply chain management, on the bottom line of an evolving organization. For this assignment, your role is that of a graduate who is employed as an Assistant MRO Buyer by the Best Auto Parts Company. For this assignment, you will complete one of the common first tasks in a new job to learn the job and learn the requisition and purchase order system. After graduating from college, you accept a position with Best Auto Parts in the purchasing department as the Assistant MRO (Maintenance, Repair, and Operations) Buyer. Your new employer is a large international manufacturer of automotive parts, and sales for the company are over $500 million per year. When you accepted the job, you were advised by HR that the Senior Manager of Procurement is Ari Wang and that you will be working very closely with Susan Khan who is the MRO Buyer. This is an important job because MROs keep the plant running and annual MRO purchases represent 1.86% of the companys revenue. Ari advised that a major area of responsibility of supply chain management is to reduce total costs while increasing productivity. The cost reduction goal for the Assistant MRO Buyer for this year is $100,000 and your ability to meet this goal has a direct impact on the annual bonus. Ari advises, I know $100,000 sounds like a lot of money, but with Susans help I know you will be successful. Susan nods her head and smiles confidently. The first week went by very quickly and you learned more than you thought you would. Susan admittedly was anxious to have you working with the requisition system. Susan spent a few hours with you on the requisition process and then a millwright, Alex Hernandez, came into Susans office to request a purchase for next week. Susan asked you to work with Alex to complete the requisition. Alex advised, I have already done all the research on what we need and the best supplier, so this should be easy for you. I need a Baldor gear motor, Part # GF1524BGD15 for next Wednesday night for preventative maintenance. Its stocked at our preferred supplier, Toronto Factory Supplies (supplier code TO3290) just a few miles away at 520 Industrial Road. The gear motor costs $2883.00 USD. No need to expedite this item, just process the requisition and we will pick it up ourselves with the company van. With the company van we can get things quickly and with no delivery costs. Just make sure the supplier gets the PO a few days ahead of time. COMPANY PURCHASING GUIDELINES STATE Purchase order signing authority states: if the total dollar amount is under $500, Assistant Buyers signature is required; $500 to 2,500, Buyers signature is required; and over $2500, Managers signature is required. Requisitions can be sent by interoffice mail for additional signatures or walked through the system if it is a rush order. Requisitions are to be sent to the department administrator to produce a hard copy using the companys customized software after it is signed according to the signing authority guideline. The administrator will send the purchase order to the supplier. MRO items purchased locally are picked up with the company van 24 hours prior to the due date. Items to be picked up should be consolidated where possible. When Wednesday arrives; Alex is looking for the gear motor since maintenance overtime is scheduled for changing the gear motor on the machine that night. Alex comes into your cubicle and asks about the status of the order; unfortunately, you have no idea what the status of the order is. You panic and go straight to Susan, who advises that the first thing we have to do is find the requisition. Susan knows she signed it the same day it was produced, and she put it in the interoffice mail for the next signature per the signing authority guidelines. Your next stop was the administrators office who issues the POs. The authorized requisition has not made it to the administrator for processing yet. Therefore, the requisition has not been completely authorized. Unknown to you, Ari took some last-minute time off due to a family emergency. The administrator checks Aris in-basket and finds the interoffice envelope with the requisition waiting for his signature. Due to the urgency of the purchase request and Aris absence, the secretary advises taking the requisition to the Financial Controller for a signature. The administrator produces the PO immediately and Susan calls the supplier. Everything is set up. Fortunately, they had one of the items in stock. Susan passes the PO back to you and suggests you should go with Alex to the suppliers location so you can meet the Sales Manager at Toronto Factory Supplies and give them a hard copy of the PO (which the millwright does not have the authority to do).

Read the case study and summarize 5 key facts of the case study.

Describe the roles of Ari, Susan, and the Assistant MRO Buyer.

Research the job titles (Senior Manager of Procurement, MRO Buyer, and Assistant MRO Buyer) to help you describe the roles.

Describe how the Senior Manager of Procurement, MRO Buyer, and Assistant MRO Buyer positions contribute to the importance of Purchasing and Supply Management.

Using the Purchase Requisition and Purchase Order templates provided, complete the requisition and the purchase order based on the information in the case.

Save the Excel documents to a PDF.

Note: For this assignment, your submission should contain 3 PDFs (see naming convention above): Your report, which includes: 5 key facts Roles of the individuals Those roles' importance A completed parts requisition form A completed purchase order form

Just complete the tempate provided in the folder by using case study data

Requisition \# 20130167 Best Auto Parts, 2 Camshaft Lane, Toronto, ON, 2L2 W4T Supplier Name: Supplier Address: \begin{tabular}{|l|} \hline Date: \\ \hline Supplier Code: \\ \hline Quotation No.: \\ \hline Budget Account No. or Dept: \\ \hline P.O. Number: \\ \hline \end{tabular} Delivery Location: Item Number or Model Number Purpose: Date Required: Requested by: Prepared by: Department: Authorized by: Authorized by: Purchase Order \# Delivery and Billing: Best Auto Parts, 2 Camshaft Lane, Toronto, OH, 2L2 W4T \begin{tabular}{|l|l|l|} \hline Company (Supplier): & Date: & \\ \hline Company Address: & Requisition No: & \\ \cline { 3 - 4 } & Supplier Code: & \\ \cline { 2 - 4 } & Shipped via: & \\ \cline { 2 - 4 } & Payment Terms: \\ \hline Attn: & Shipping Terms: \\ \hline \end{tabular} Date Required: -USErchange Rate Best Auto Part Authorization Signature Important Instructions: 1. This order is subject to conditions on the reverse side and any changes are not binding. 2. Purchase order number must be shown on all documents, acknowledgements, shipping papers, paoking slips, packages, invoices, and correspondence. 3. Inwoices must be in triplicate and sent to Acoounts Payable. Invoices will be paid 30 days from receipt unle otherwise specified above. 4. If the material specified is not available for the date required we must be notified immediately. 5. An acknowledgement of this order is required. Dtherwise, silence will be considered as acoeptance. 6. All materials must comply with specifications. Dtherwise any unreasonable expenses that may ocour will be the liability of the supplier. 7. The supplier shall comply with all Municiple, Provincial, and Federal laws of Canada. 8. ASC reserves the right to cancel this purchase order at any time for product that has not shipped. Requisition \# 20130167 Best Auto Parts, 2 Camshaft Lane, Toronto, ON, 2L2 W4T Supplier Name: Supplier Address: \begin{tabular}{|l|} \hline Date: \\ \hline Supplier Code: \\ \hline Quotation No.: \\ \hline Budget Account No. or Dept: \\ \hline P.O. Number: \\ \hline \end{tabular} Delivery Location: Item Number or Model Number Purpose: Date Required: Requested by: Prepared by: Department: Authorized by: Authorized by: Purchase Order \# Delivery and Billing: Best Auto Parts, 2 Camshaft Lane, Toronto, OH, 2L2 W4T \begin{tabular}{|l|l|l|} \hline Company (Supplier): & Date: & \\ \hline Company Address: & Requisition No: & \\ \cline { 3 - 4 } & Supplier Code: & \\ \cline { 2 - 4 } & Shipped via: & \\ \cline { 2 - 4 } & Payment Terms: \\ \hline Attn: & Shipping Terms: \\ \hline \end{tabular} Date Required: -USErchange Rate Best Auto Part Authorization Signature Important Instructions: 1. This order is subject to conditions on the reverse side and any changes are not binding. 2. Purchase order number must be shown on all documents, acknowledgements, shipping papers, paoking slips, packages, invoices, and correspondence. 3. Inwoices must be in triplicate and sent to Acoounts Payable. Invoices will be paid 30 days from receipt unle otherwise specified above. 4. If the material specified is not available for the date required we must be notified immediately. 5. An acknowledgement of this order is required. Dtherwise, silence will be considered as acoeptance. 6. All materials must comply with specifications. Dtherwise any unreasonable expenses that may ocour will be the liability of the supplier. 7. The supplier shall comply with all Municiple, Provincial, and Federal laws of Canada. 8. ASC reserves the right to cancel this purchase order at any time for product that has not shipped