This worksheet will guide and help you get started with your memo drafting by following the steps below:

Think about a topic based on which you will deliver changes that need to be made within your organization/company and give instructions (i.e., for the new procedure).

Follow the outline below to draft your memo:

Topic:

Audience:

Purpose:

Now draft the various segments/parts of your memo:

Heading Segment:

TO: (readers' names and job titles)

FROM: (your name and job title)

DATE: (complete and current date)

SUBJECT: (what the memo is about, highlighted in some way)

Opening Segment: (the purpose of your message, 1 sentence)

Context: (2 to 3 sentences)

Task Segment: (what needs to be done, 2 sentences)

Summary Segment: (key points, 1 to 2 sentences)

Discussion Segment: (give reasons on why and how these changes will be made, 5 to 8 sentences)

Closing Segment: (courteous ending stating what action you want your audience/reader that needs to take).

Attachments: (just include the title, if any)

Review content and follow formatting tips. (Refer to w3 synchronous class Intro to Memo PPT /recording).

Now your first draft should be ready to submit on Canvas for peer review!