Thompson Technology Case Study Organizational Structure Background Alan Thompson, founder of Thompson Technology, was always an idea person. Whenever something new come down the road, he jumped on it, took it apart, transformed what was there and created something different. He also embraced technology. Thompson was fascinated by its constant evolution, and he understood its creative possibilities well before the rest of us caught on. Thompson didnt start his career in technology. As a teenager, Thompson worked at the local bank where his father was the branch manager. Banking helped pay his way through college, and although he never liked working there, Thompson admitted that it was the beginning of his career success. Technology captured Thompsons imagination. He said his real career path started in the cluttered techno cave he carved out of a cramped space in his parents garage. He set up his first computer on a makeshift table squeezed between the lawn mower and the garden tools. It was there where he tinkered with programming and computer code. He designed simple accounting software at first, but he didnt stop there. Each new innovation made his software better and faster. When he realized his systems were far better than anything available in the banking industry at the time, he knew he was onto something. In early 2000, he left banking and launched Thompson Technology. By the mid-2000s Thompson Technology was a major player in the design and maintenance of specialty software for the financial industry. Thompson products were at work behind the scenes at most major financial institutions across the US and Canada. The early years of Thompson Technology were characterized by innovation and growth, and it was soon known as a great place to work. When the company grew and prospered, employees did too, with generous compensation and benefits that rewarded creativity and employee engagement. Following the downturn in the economy in the mid-2000s, Thompson Technology was moving forward with enthusiasm; it seemed that there wasnt a dark cloud on the horizon. Thompson Technology made its first public stock offering in 2012. By then, the company had 800 employees and a new headquarters. As majority shareholder, Alan Thompson maintained control of the company, but he turned day to day management of the organization over to Howard Kessler, Thompsons new CEO. Kessler came to the company with a strong background in international finance, and Thompson believed Kessler was the ideal choice to expand the company beyond North America. Thompson Technology began to change with Kessler at the helm. He hired Jack Albright as the new Chief Operations Officer (COO), and Elizabeth Schiff became the new Chief Financial Officer (CFO). Scott Technology Montgomery remained as Thompsons Chief Human Resource Officer (CHRO). Besides new management, other things were different as well; now there were shareholders to satisfy. In addition, the company underwent a major reorganization in 2015 that realigned departments and reassigned a number of employees. Some employees saw the reorg as an opportunity for growth and new energy, but not everyone was happy. It wasnt just Thompson Technology that was changing. The world economy was in a financial downturn and the US and Canadian governments responded with increased regulation and stricter scrutiny of banking institutions. As the financial industry adapted to the new banking practices, demand for Thompson Technology software dropped quite a bit. Sales plummeted, and Thompson Technologys culture of easy profits and sky-is-the-limit employee perks morphed into a new era of cost containment and belt tightening. Every department was affected, but employees were hardest hit when a financial analysis showed that labour costs were not sustainable. The year ended with the implementation of a company-wide hiring freeze to curtail labour costs and, it was hoped, limit the need for more drastic measures. The Strategic Planning Retreat The hiring freeze was successful in reducing the number of employees. By late 2018, business in the finance industry had evened out, but Thompson was still not on finding it easy; increased competition in the marketplace caused sales to remain flat. Their stock price was falling. To address those issues, upper management held an intensive three-day strategic planning retreat off-site. The retreat included Kessler, Schiff, Albright, Montgomery and all the functional area directors. Before the retreat, the management teams spent many hours behind closed doors analyzing the various departments strengths and weaknesses and assessing budgetary and revenue forecasts. Kessler mandated that everyone come to the retreat prepared to make some difficult decisions regarding Thompsons long-term future. Managers came with statistical data to defend the viability of their departments. Employees were on edge, and rumours were rampant because of the uncertainty about the future and the changes that might occur as a result of retreat. The biggest worry was that the organization would downsize Canadian operations and move jobs offshore, even though Thompson took pride that its products were built and serviced in Canada. When managers returned from the retreat and remained tight-lipped about the results, employee tension increased as everyone waited for an announcement. Finally, on a Wednesday afternoon, Kessler sent the following email to staff: The rumour mill was instantly at full speed as heads popped up from cubicles and employees clumped together in speculation. Staff meetings were common at Thompson, but there had never been anything like this before. What does it mean? This must be a major announcement. Why else would all departments meet at the exact same time? Have we been bought out? Are we shutting down? I didnt think things were this bad! Productivity plummeted. Except for a lot of talk, the employees accomplished nothing from the time they received Kesslers email to 9:00 Friday morning. 9:00 Friday Morning Employees met with their area directs as scheduled. Some arrived early, but in contrast to the usual staff meetings, nobody arrived late. Coffee service at staff meetings had been discontinued months ago as a cost-cutting effort, so when coffee and pastries were set out for the morning meetings, it only raised anxiety levels. Speculation continued as employees filled coffee cups and forked pastries onto paper plates. At exactly 9 a.m., everyone dispersed to their designated meeting areas. In conference rooms across the company, chairs were full, speculation ceased and employee waited. All Staff: As you are aware, senior managers spent several days in important strategic planning discussions regarding the future of Thompson Technology. It is important that we continue to meet the needs of our shareholders, our customers and our employees as we move through these difficult times. Keeping those needs in mind, we recognize that some changes are necessary at Thompson Technology. For information sharing and discussion of our strategic initiatives, all employees are asked to meet with their area directors on Friday morning at 9:00. Further information will be shared at that time. As always, thank you for the good work you do and for the outstanding service you provide to Thompson customers. Thompson employees are the foundation of our success. Howard Kessler CEO Thompson Technology Of course, things are never as bad as rumours suggest. In most areas, relief could be seen in employees faces as directors reiterated the organizations commitment to employees, but the directors left no doubt that the future would be different. Managers had agreed that further cost-cutting measures would have to be taken. Employees were told to expect changes in working conditions as the company tried to cut labour costs by 10 percent. In addition, efforts would be made to increase sales revenue by exploring new markets. But for now, at least, the company was ready to move forward with no plans to lay off employees. THE CHANGES AFTER THE HIRING FREEZE Players: Scott Montgomery, CHRO Walt Derringer, department supervisor Alex Harper, department supervisor Paul Paolilli, employee Montgomery analyzed Thompsons absentee levels in preparation for the strategic planning retreat. He knew that because of the hiring freeze, some employees workloads had increased as they absorbed additional work left by departing staff, and he worried that employees were responding by calling in sick. Not only did his analysis support his assumption, but it indicated that Thompson had an absenteeism problem far greater than he had expected. After the retreat, Montgomery met with some area managers to discuss the possibility of implementing flexible work schedules and telecommuting. His proposal met with some skepticism, but he reminded managers that productivity could actually increase and absenteeism could decrease if employees had the flexibility to manage their family needs. His plan would change the standard 8 a.m. to 5 p.m. workday to a 12-hour flex schedule from 6 a.m. to 6 p.m. Employees would still work a regular eight-hour day, but they would have flexible start and stop times, with start times between 6 a.m. and 10 a.m. and stop times between 2 p.m. and 6 p.m. All employees would be onsite between the core hours of 10 a.m. to 2 p.m. In addition, some employees could occasionally work from home when it was appropriate for their job assignments. Some managers were hesitant because most had never supervised employees who worked off-site or had varying schedules, but with Montgomerys promise of HRs support, most managers agreed to give it a try. It was decided that the program would be launched in 60 days. Montgomery told managers that he would get back to them the following week with guidelines and a training plan for managing flexible employees. In the interim, he asked managers to send him recommendations for employees and jobs suitable for working from home. What dya think, Alex? asked Walt Derringer the next morning as he folded himself into the chair next to fellow supervisor Alex Harpers desk. Now it looks like you and I have a 12-hour day supervising staff, while they can come and go whenever they please. What kind of a crazy idea is that, anyway? Walt grumbled. Well, I think we have to give it a try, Alex said as he leaned back in his chair and pushed away from his computer. My staff has been through a lot lately, and they work pretty hard. Maybe this will bring back the spark we need to get things going around here again. Yeah, well, Ive got some deadbeats that can hardly get anything done now. I dont see how this is going to be any better. Telecommuting! Thats just an excuse to sit home in your pajamas and do nothing all day! How are we going to keep track of those hours? Thats just the point, Walt. Alex replied. We dont have to keep track of hours. Staff will be responsible for results. Theyre not going to get paid for chair time anymore. I think its a great idea. We can finally be managers now and not just babysitters. I think its just another management gimmick. Remember quality circles? That was supposed to be the greatest thing that ever came down the road for employees. And that just turned into a bunch of gripe sessions, and nobody ever did anything to solve the problems. Maybe, but we learned a lot from that. And we have new management now. I think Scott Montgomery and his team really listen to employees, and theyve got some good ideas. I was just working on a list of jobs and people I think would be suitable for telecommuting. What about your department, Walt? Do you have people you can recommend for telecommuting? Yeah, he chuckled. Ive got Paul Paolilli. Ive wanted to get him out of my hair for a long time now. He never gets any work done, and he files a workers compensation claim every time someone bumps his chair or he gets a paper cut. What are they going to do when hes telecommuting and files a claim for a little hot coffee he dribbled on himself at home? Maybe hes not a good candidate for telecommuting, replied Alex. Oh, I think hes the perfect candidate. Im putting him at the top of my list! said Walt as he got up and headed back to his desk. See ya later, Alex. Yeah, Alex said as he rolled his chair back up to his computer. Maybe some of our managers need a reorganization, he muttered to himself as he went back to work on his list. ASSIGNMENT QUESTIONS Montgomery believes flexible scheduling can be a win-win for Thompson and its employees. He has asked your team to help plan for the implementation of the flexible scheduling and telecommuting programs. He has scheduled a meeting with your team this afternoon and has asked you to provide him with the following information. 1. What is the strategic situation of Thompson Technology include the linkage to the HR Plan? 2. How will these changes to scheduling potentially impact employee engagement and productivity? a. How will you measure this impact (in other words, what HR metrics will you use?) 3. What HR policies will be affected by the change to flexible scheduling, and how should those policies be changed? 4. What criteria should Thompson Technology use to determine the jobs appropriate for telecommuting (working from home), and what criteria should be used to select employees who are appropriate for telecommuting?