TOPIC $1.$ SAP$-$GBI $$ Material Managment

Objectives This assessment aims to:

$1.$ Demonstrate the learner$$s understanding about the concepts of Enterprise Resource Planning and SAP; and

$2.$ Examine and apply the business functions using GBI$-$SAP strategy and operations.

ASSIGNMENT

DIRECTION &

REQUIREMENT$/$S

$($Identify the ILOs to be assessed at the end of each requirement. Include the rubric or marking scheme for each item$/$requirement$.)$

Read, understand, and answer the following questions carefully:

Part $1$:

$1.$ Discuss the Procure to pay process steps comprehensively with the corresponding document flow.

$1.$ Procurement Initiation: The initial step involves initiating a purchase requisition to request goods or services. This document outlines the necessary specifications and is forwarded to the procurement department for validation.

Document Sequence: Purchase Requisition $->$ Validation Workflow

$2.$ Purchase Order $($PO$)$ Generation: Upon approval of the requisition, a purchase order is created, detailing the terms of the transaction such as quantity, pricing, delivery schedule, and payment conditions.

Document Sequence: Purchase Requisition $->$ Purchase Order

$3.$ Receipt of Goods: Upon delivery of the ordered items, a goods receipt record is established to confirm their reception. This process ensures that the received goods align with the details specified in the purchase order.

Document Sequence: Purchase Order $->$ Goods Receipt

$4.$ Invoice Reception: Subsequent to receiving an invoice from the supplier, it undergoes verification against the purchase order and goods receipt to ensure accuracy. The invoice is then authenticated and sanctioned for payment processing.

Document Sequence: Purchase Order $->$ Goods Receipt $->$ Invoice Reception

$5.$ Invoice Authentication: The invoice is scrutinized for precision and completeness, involving a review for discrepancies like pricing errors or quantity inconsistencies. Any anomalies are rectified before proceeding with payment.

Document Sequence: Goods Receipt $->$ Invoice Reception $->$ Invoice Authentication

$6.$ Payment Execution: Following verification of the invoice, payment is executed according to predetermined terms. The amount owed is settled with the supplier, clearing any outstanding dues reflected on the invoice.

Document Sequence: Invoice Authentication $->$ Payment Execution

$7.$ Vendor Account Reconciliation: Regular reconciliation of vendor accounts guarantees accurate recording of invoices and payments. Discrepancies or pending balances are addressed promptly to ensure financial integrity.

Document Sequence: Payment Execution $->$ Vendor Account Reconciliation

$8.$ Analysis and Reporting: Monitoring and assessing the performance of the Procure$-$to$-$Pay process is crucial for identifying areas for enhancement, cost$-$saving prospects, and adherence to regulations and policies.

Document Sequence: Vendor Account Reconciliation $->$ Analysis and Reporting

By adhering to these procedural stages within Procure$-$to$-$Pay operations, organizations can uphold efficient procurement practices, precise financial transactions, and robust vendor partnerships. Each phase in document flow plays a pivotal role in maintaining transparency, precision, and responsibility throughout procurement processes.

Part $2$:

Step $1$: Create a new Vendor and take a screenshot for your business partner information and paste it into your word document.

Record your business partner and Vendor number below.

Business partner: Mid$-$West Supply $313$

Customer number: $1004051$

ASSIGNMENT

OUTPUT

$($Use the back part of this paper for additional space.$)$

STEP $2$:

create the wholesale chain lock master data and Take a screenshot

STEP $3$:

Extend the distribution chain of the new trading goods $($chain closure$)$ to enable the San Diego plant to maintain another condition.and take screenshot

STEP $4$:

View the current stock for your chain close and the demand for this product. The report should show that there is no provision for this and therefore no lock is currently available.

STEP $5$:

Create a demand $($purchase requisition$)$ for $200$ of your locks so that you can choose the supplier that best meets your needs from any quotations And take screenshot.

STEP $6$:

Display the stock$/$requirements list of your existing chain key and check which requirements exist for this product And take screenshot.

STEP $7$:

Create one request for each for some suppliers. which is used to collect all relevant information $($such as pricing, delivery, and so on$)$ that is needed to select the supplier that best meets your requirements And take screenshot.

STEP $8$:

Create quotation from vendor after we have received supplier responses to our purchase requisition And take screenshot.

STEP $9$:

Generate a quotation price comparison list from the quotations from the individual vendors$($Price Based Bid Evaluation$)$ And take screenshot.

STEP $10$:

Create a purc