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Chapter 3 -Self practice on document flowchart The department that develops a vacancy must first complete a Job Vacancy form, which it forwards to my department. We then advertise for the position and, with the help of the requesting department, interview applicants. When the vacancy is filled, the HR department prepares a position hiring form (PHF) in triplicate. We file the first copy in a manual file, which is organized by employee Social Security number: We staple the third copy to the job vacancy form and return it to the requesting department, where clerks file it alphabetically by employee last name. The HR department forwards the second copy of the PHF to the Payroll department. The Payroll department uses the form as an authorization document to create a payroll record for the new employee. Thus, the information on the form is keyed directly into the company's computer system using an online terminal located in the payroll office. This copy of the PHF is then filed numerically for reference and also as evidence that the form has been processed. The cashier opens the mail containing cash payments and remittance advices that have been forwarded by customers as payments on their accounts. The cashier prepares a batch control total of the mail receipts and sends this document to the general ledger clerk for posting to the general ledger. The remittance advices are sent to the accounts receivable clerk for posting to the accounts receivable ledger. The cashier then prepares two copies of a deposit slip, deposits the cash at the bank, and files the second copy of the deposit slip, which has been validated at the bank, by date. The general ledger clerk posts the batch control total to the general ledger and then files the batch control total by date. The accounts receivable clerk posts the remittance advices to the accounts receivable ledger and then files the remittance advices by date. Chapter 3 -Self practice on document flowchart The department that develops a vacancy must first complete a Job Vacancy form, which it forwards to my department. We then advertise for the position and, with the help of the requesting department, interview applicants. When the vacancy is filled, the HR department prepares a position hiring form (PHF) in triplicate. We file the first copy in a manual file, which is organized by employee Social Security number: We staple the third copy to the job vacancy form and return it to the requesting department, where clerks file it alphabetically by employee last name. The HR department forwards the second copy of the PHF to the Payroll department. The Payroll department uses the form as an authorization document to create a payroll record for the new employee. Thus, the information on the form is keyed directly into the company's computer system using an online terminal located in the payroll office. This copy of the PHF is then filed numerically for reference and also as evidence that the form has been processed. The cashier opens the mail containing cash payments and remittance advices that have been forwarded by customers as payments on their accounts. The cashier prepares a batch control total of the mail receipts and sends this document to the general ledger clerk for posting to the general ledger. The remittance advices are sent to the accounts receivable clerk for posting to the accounts receivable ledger. The cashier then prepares two copies of a deposit slip, deposits the cash at the bank, and files the second copy of the deposit slip, which has been validated at the bank, by date. The general ledger clerk posts the batch control total to the general ledger and then files the batch control total by date. The accounts receivable clerk posts the remittance advices to the accounts receivable ledger and then files the remittance advices by date