Various organization business operations and processes, including Time Tracking and Payroll and the HR and Payroll systems, are being evaluated for reengineering to streamline the business and reduce costs.

There are $8$ business units across the organization, which include:

$$ Marketing $(1)$

$$ IT Development $(2)$ US & International

$$ Product Development $(1)$

$$ Operations $(1)$

$$ Call Center Support $(3)$

$$ Project Management $(1)$

All $9$ US IT development teams fall under one unit that reports to Natalia Romanoff. Natalia, the Vice President of US Development, will be a key benefactor of the project because this will open the door to using an agile process for more projects.

While many of the IT Development team members work remotely from around the globe, there are $3$ US regional offices and $1$ production facility whose personnel includes:

Evansville, IN $($Main Office$)$: Staff consists of $5$ IT development teams $(9$ members per team$),5$ Project Management, $20$ Call Center employees, and $20$ administrative, including $9$ Accounting$/$Payroll employees

Seattle, WA: Staff consists of $3$ IT development teams $(8$ members per team$),10$ Marketing, $25$ Call Center employees, and $15$ administrative, including $7$ Accounting$/$Payroll employees

Myrtle Beach, SC: Staff consists of $4$ IT development teams $(8$ members per team$),15$ Product Development, $50$ Call Center employees, and $16$ administrative, including $9$ Accounting$/$Payroll employees

The Evansville Operations facility: Staff consists of $493$ hourly employees and $33$ salaried employees, including $18$ Accounting$/$Payroll employees

$$

Key stakeholders will include but not limited to:

$$ Natalia Romanoff who will be the primary sponsor for the project. Natalia is the one that presented the project to the senior management and received the approval. She asked for $$1$ million but could only secure funding for $$850,000$ for the project. The development team has never developed in any other process than the waterfall process and will be different, going from managed to self$-$managed. Natalia is concerned that the iterative development training was months ago, and the knowledge could have been lost over time. She wanted the development team to run the project but is willing to let your team run the transition but with a watchful eye.

$$ Carol Danvers is from the marketing team. Carol understands the potential benefits of the quick delivery methodology but feels that this is too big of a change in the normal process. She has decided that having anyone from the marketing team actively participate in the project is unnecessary. She is not supportive of the project and may become a distractor.

$$ Michael Scott is from the Payroll team and will have two Lead members from his

Evansville teams $($Jim Halpert$-$Operations & Chandler Bing$-$Main Office$)$ joining the project team as subject matter experts $($SME$).$ These SMEs will provide support for changes needed by the product team.

$$ There are four development managers who will also be subject matter experts: Wanda Maximoff, Daryl Dixon, Carlton Banks, and Joey Tribbiani, and they will provide two

developers from each of their teams to support the development. Most of the

development managers are all excited about the project. However, Joey is not sure about the right way to move forward with this project.

$$ Your Team has been selected as the Product Owner for the project. Your Secondary Project Sponsor is Lee Wolfe, and he is here to help and support the team through this new project. Lee Wolfe transitioned a company from waterfall development to agile methodologies a few years back and may be a good resource for your team.

$5.$ PROJECT PURPOSE AND DESCRIPTION

We are looking for ways to cut costs and improve our bottom line. The company is open to changing suppliers due to multiple new product releases and outdated time$-$tracking issues costing thousands of dollars annually. The time it takes to calculate payroll by hand, employee time spent tracking their schedule and filling out timesheets, and inaccurate time sheets have caused unacceptable inflated payroll expenses. It takes supervisors an average of seven minutes per employee to calculate and verify time cards for each payroll period, and the accounting department needs to manually tally payroll and overtime for each employee, which wastes a lot of time. So$,$ any necessary changes to the system should be acceptable but must still be approved by Natalia & Tony.

Our Biggest problem is that our time clocks are prone to breaking due to the excessive use of multiple times a day by each employee and multiple maintenance calls and software updates that need to be done by hand by an IT team member.

$6.$ PROJECT SCOPE

The scope of this project will be focused on the design, development and implementation of new Time Tracking software and Payroll system that will allow the salaried staff to log in from anywhere in the company as well as remotely.

I need some help designing the System Decomposition Diagram.