Write Memos and E-mails that Inform, Request, Respond, Convey Goodwill, and Follow Up

E-mail that informs. As marketing coordinator of your company, write to members of the marketing division advising them of the venue change for the team-building retreat scheduled for August 8-10. The sudden closure of Cedarcrest Resort and Conference Facility due to a health alert has left your division without a venue. Rather than cancel the event, you have negotiated with the resort operator, Riverwood Inc., to move the event to Huntingwood, a nearby luxury resort in the Riverwood chain. The health alert has not affected Huntingwood, nor is it expected to. The aim of the retreat remains the same: to foster better relations among your sometimes-combative team members. The program of events is also unchanged. From 8:30 a.m. to noon each day, the group will make presentations and discuss marketing strategy. From 1:00 to 4:00 p.m., the group will participate in fun and challenging team-building exercises such as three-legged races and obstacle courses.