Writing clear instructions is central to conducting business. Instructions can be provided in email, memos, or...
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Writing clear instructions is central to conducting business. Instructions can be provided in email, memos, or reports. Instructing are often internal communications, so are written in memo form. Common types are: monitor and control reports, policy and procedure (instructing) reports, compliance reports, and progress reports. Your instructions should be clear and concise, use active verbs and are written in the second person ("you" and "your"). Information should be sequenced logically step by step and use transitional words like "first," "next," "during," "before," etc. SPECIFICATIONS Use memo form (TO, FROM, SUBJECT, DATE). Put the word MEMORANDUM at the top, centered. Use the first ranked headings PURPOSE, PREPARATIONS, INSTRUCTIONS, and SUMMARY. INSTRUCTIONS ranker should have at least three second rankers. One should include a bulleted list with active verbs. (● Go to... ● Log onto... ). The others should be well-considered paragraphs. Report should contain at least one visual of your choosing (table, pie chart, column or bar chart, line. graph, flow chart, or organizational chart). Remember to "call out" your visual ("See Figure 1 for a cost analysis") POSSIBLE TOPICS--Use one of these or make up one of your own) How to... Take inventory Operate new machinery File a grievance Troubleshoot a problem Conduct performance evaluations Set up safety procedures Chair a meeting Serve dissatisfied customers Close a sale Set up a holiday store display Terminate employees [template--yours should be formatted like this] TO: Managers FROM: Your Name (add your initials) SUBJECT: Instructions for .... DATE: Month, day, year (this section should be 6-8 sentences long) XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx XXXXXXXXXX XXXXXXXXXXXXxxxXxxxxXxXx xxxxxxxxxxxxx (this section should be 6-8 sentences long) XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX xxxxx xxxxxxxxxxxxxxxxxxxxxXXXXXX Second Ranker (give this section a title) (this section should be 6-8 sentences long) xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx XXXXXXXXXXXX xxxxxxxxxxxxxxxxxxxxxxxxx xxxxxxxxxxxxxxxxxxxxxxx Second Ranker (give this section a title) (active verb) xxxxxxxxxxxxxxXXXXXXXXXX MEMORANDUM PURPOSE PREPARATIONS XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX (active verb) xxxxxxxxxxxxxxxxxxxxxXXXXXXXXXXXX (active verb) (this section should be 6-8 bullets long) INSTRUCTIONS (this section should be 6-8 sentences long) Second Ranker (give this section a title) (this section should be 6-8 sentences long) xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx xxxxxxxxx XXXXXXXXXXX xxxxxxxxxxxxxX XXXXXXXXXXXXXXXXXXXXX Xxxxxxxxxxxxxxxxxxxxxxxx XXXXXXXXXXXXXXXXXXXXXXXXXX XXXXXXXXXXXXXXXXXX xxxx xxxxxxxxxxXXXXXXXX XXXXXXXXXXXXXXXX xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxXxxXxXxXxXx xxxxxxxxxxxxxxxxxxxxxxxx (Add a CALL-OUT in front of the visual--like See Table 1 (or Figure 1) for.....(give the title of the visual) [Create an original visual in Excel (table, pie diagram, line graph, bar graph)-it can go anywhere in the report: put the Call-out right in the text right before the visual] SUMMARY Writing clear instructions is central to conducting business. Instructions can be provided in email, memos, or reports. Instructing are often internal communications, so are written in memo form. Common types are: monitor and control reports, policy and procedure (instructing) reports, compliance reports, and progress reports. Your instructions should be clear and concise, use active verbs and are written in the second person ("you" and "your"). Information should be sequenced logically step by step and use transitional words like "first," "next," "during," "before," etc. SPECIFICATIONS Use memo form (TO, FROM, SUBJECT, DATE). Put the word MEMORANDUM at the top, centered. Use the first ranked headings PURPOSE, PREPARATIONS, INSTRUCTIONS, and SUMMARY. INSTRUCTIONS ranker should have at least three second rankers. One should include a bulleted list with active verbs. (● Go to... ● Log onto... ). The others should be well-considered paragraphs. Report should contain at least one visual of your choosing (table, pie chart, column or bar chart, line. graph, flow chart, or organizational chart). Remember to "call out" your visual ("See Figure 1 for a cost analysis") POSSIBLE TOPICS--Use one of these or make up one of your own) How to... Take inventory Operate new machinery File a grievance Troubleshoot a problem Conduct performance evaluations Set up safety procedures Chair a meeting Serve dissatisfied customers Close a sale Set up a holiday store display Terminate employees [template--yours should be formatted like this] TO: Managers FROM: Your Name (add your initials) SUBJECT: Instructions for .... DATE: Month, day, year (this section should be 6-8 sentences long) XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx XXXXXXXXXX XXXXXXXXXXXXxxxXxxxxXxXx xxxxxxxxxxxxx (this section should be 6-8 sentences long) XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX xxxxx xxxxxxxxxxxxxxxxxxxxxXXXXXX Second Ranker (give this section a title) (this section should be 6-8 sentences long) xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx XXXXXXXXXXXX xxxxxxxxxxxxxxxxxxxxxxxxx xxxxxxxxxxxxxxxxxxxxxxx Second Ranker (give this section a title) (active verb) xxxxxxxxxxxxxxXXXXXXXXXX MEMORANDUM PURPOSE PREPARATIONS XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX (active verb) xxxxxxxxxxxxxxxxxxxxxXXXXXXXXXXXX (active verb) (this section should be 6-8 bullets long) INSTRUCTIONS (this section should be 6-8 sentences long) Second Ranker (give this section a title) (this section should be 6-8 sentences long) xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx xxxxxxxxx XXXXXXXXXXX xxxxxxxxxxxxxX XXXXXXXXXXXXXXXXXXXXX Xxxxxxxxxxxxxxxxxxxxxxxx XXXXXXXXXXXXXXXXXXXXXXXXXX XXXXXXXXXXXXXXXXXX xxxx xxxxxxxxxxXXXXXXXX XXXXXXXXXXXXXXXX xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxXxxXxXxXxXx xxxxxxxxxxxxxxxxxxxxxxxx (Add a CALL-OUT in front of the visual--like See Table 1 (or Figure 1) for.....(give the title of the visual) [Create an original visual in Excel (table, pie diagram, line graph, bar graph)-it can go anywhere in the report: put the Call-out right in the text right before the visual] SUMMARY
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Answer MEMORANDUM TO All employees from HR Department FROM CHRO HR Department SUBJECT Compliance on ... View the full answer
Related Book For
Managing Operations Across the Supply Chain
ISBN: 978-0078024030
2nd edition
Authors: Morgan Swink, Steven Melnyk, Bixby Cooper, Janet Hartley
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