You are the internal auditor for BayWear Products. You have been asked to document the production process

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Question:

You are the internal auditor for BayWear Products. You have been asked to document the production process at BayWear.

On a daily basis, the clerk in the raw materials department checks open production orders and the master production schedule to determine which materials need to be sent to production. All the raw materials are bar-coded. The workers on the production floor each have an individual work station where they have access to all the equipment required to assemble the BayWear products. Each time a worker needs to operate one of the machines at the work station, they are required to scan their staff card, which contains information related to the specific worker. Once the staff card is scanned, the worker information is associated with the specific product that is manufactured, and the time taken to manufacture the product is also recorded. As each factory worker uses raw materials, the bar codes of the raw materials are scanned.

Once a product is completed, it is packaged, and the last machine operated by a production worker prints the product bar code that is affixed to the packaging. All completed products are sent to the warehouse from where distribution takes place.

The production planning department uses current inventory levels and sales forecasts to prepare the master production schedule, which lists the styles and quantities to be manufactured during the coming week. The production order preparation program accesses the master production schedule and the operations list. Both the master production schedule and the operations list are stored in the production database and are used to prepare production orders for each product to be manufactured. Every time a new production order is created, it needs to be added to the open production order master file stored on disk.

REQUIRED

a. Prepare a data flow diagram of the production process as described above.

b. Explain at least ten control procedures that should be included in the system.