• You just need to include a section that states that sustainability training must be conducted as part of the induction.
• You also need to add sustainability training to the induction checklist.
• You do not need to change the introduction, purpose etc.

Induction Policy and Procedures

Introduction

Grow Management Consultants is committed to inducting all new paid employees, volunteers, and contractors (hereafter collectively referred to as staff) into the organisation, in order to ensure that they have a smooth integration into their role and become operationally competent.

Induction programs which are well planned, conducted and evaluated will enable new staff to learn about the organisation, its culture and the requirements of their role.

Purpose

The purpose of this document is to ensure that new staff have a smooth transition into the organisation and their roles.

New staff includes both staff recruits to Grow Management Consultants and (in appropriate circumstances) staff transfers and promotions.

Policy

This Policy applies to the CEO, staff responsible for conducting Inductions within Grow Management Consultants.

All staff will be inducted into Grow Management Consultants in a manner as described in the procedures which accompany this policy document.

Procedure

Responsibilities

1. It is the responsibility of the CEO to ensure that:

• an Induction Coordinator is assigned who will be responsible for arranging the induction of new staff members.

1. It is the responsibility of the Induction Coordinator to ensure that:

• an induction kit (electronic or hard copy) is developed, containing relevant documents, including information about Grow Management Consultants policies;
• all new staff participate in an induction program;
• the induction kit is kept up to date with relevant information;
• the quality of the induction process is maintained.

1. It is the responsibility of the Human Resources Department to ensure that the Induction Coordinator is notified of any new staff

Processes

All staff including short-term or temporary staff

1. The Induction Coordinator must schedule all new staff to attend an induction on their first day of work, nominating the area or digital channel where the induction will be conducted, and ensuring all necessary resources are available (e.g. chairs, electronic equipment, refreshments, etc.).
2. In cases where a new staff member cannot be inducted by the Induction Coordinator, the Induction Coordinator must arrange for an appropriate Manager or Supervisor to carry out the task.
3. An appropriate amount of time and resources should be used to ensure that all of the required information is communicated to the new staff, such as Occupational Health & Safety requirements, duties to be undertaken, dealing with clients/customers, physical layout of the site, software used, etc. This will ensure that staff can work safely and represent the organisation effectively.
4. The Induction Coordinator should tailor the induction program to suit the needs of the staff member(s) being inducted and provide the appropriate information to the new staff member(s).

All staff except short-term or temporary staff

1. The Induction Coordinator should assign a mentor who will help induct the new staff during the first two weeks of employment. The mentor should provide support, give advice on matters arising, answer questions informally, give practical tips, introduce other staff members and be involved in giving feedback.
2. The Induction Coordinator is responsible for following up the staff members induction during the first week and month as indicated on the Induction Checklist
3. The Induction Coordinator should work through an Induction Checklist for each new staff member, ticking each item as it is addressed and crossing out those items not applicable. They should ensure that the new staff member and the appropriate Manager sign the Induction Checklist on completion.
4. The Induction Coordinator should ensure that each staff member completes an Induction Evaluation within three weeks of completing the Induction and forward this to the Human Resources Department.

RECRUITMENT INDUCTION CHECKLIST

Staff member name: _________________________________

Date of commencement: __________________________

Position: ________________________________________

Engagement Type: Full-Time Part-Time Casual Volunteer Contractor

(tick appropriate box)

WELCOME

Welcome new starter to the organisation.

Provide copies of:

• Employee Handbook (if applicable)
• All Occupational Health and Safety Policies and processes, including (but not limited to) fire safety, incident reporting, bullying and sexual harassment policies and procedures
• Other relevant policies

INTRODUCTION

Provide an overview of the organisation, including:

• Mission
• Size
• Organisational structure
• Services provided

CONDITIONS OF ENGAGEMENT

Provide:

• Position description
• Relationship of job to other jobs within the organisation
• Written contract (if not already provided)
• Professional image
• Training and development

WORKPLACE ENVIRONMENT

Conduct office tour, where relevant, including:

• Toilets
• Tea room/canteen
• First aid facilities
• Car Parking / public transport
• Noticeboards

Provide overview of local area, where relevant, including:

• Local shops/facilities
• Public transport

Provide overview of digital communication channels, where relevant.

Introduce new staff member to:

• Managers and Supervisors
• Other staff members
• Occupational health and safety representatives
• First aiders
• Fire wardens

MENTOR

Assign a person to act as mentor for the next two weeks.

Name of Mentor: _________________________________________________

EVALUATION

Distribute Induction Evaluation for the staff member to complete within three weeks.

CONFIRMATION OF COMPLETED INDUCTION

Staff member name: ____________________________________________

Staff member signature: _________________________________________

Date: ______________________________________________________

Manager/Supervisor name___________________________________

Manager/Supervisor signature: _______________________________

Date: ______________________________________________________