Your Task

Your second assessment in this subject requires you to create a detailed Project Management Plan $($PMP$)$ based on the Business Case you have created in the first assessment. The PMP has detailed management plans for scope, time, cost, team, and communication, plus a thorough risk analysis by using the Risk Matrix. which provides a comprehensive guide and recommendations for the project execution, control, and monitoring after it is approved.

Assessment Description

A Project Management Plan is a project management document that outlines the details of what, how, when and what if of a project$$s execution. It is presented in a well$-$structured written document to all key stakeholders so that they can gain a comprehensive understanding of the plan to execute the project. A PMP is essential to project success, and it causes failure if we don$$t get it right in the first place. The Risk Analysis using the Risk Matrix is based on two factors: the likelihood that the risk event will occur, and the potential impact that the risk event will have on the project. In other words, it's a useful tool that helps you visualise and understand the risk so that we can make good recommendations to the project. A thorough understanding of how to write a Project Management Plan and Risk Analysis must be demonstrated in this assessment.

The learning outcomes you will demonstrate in performing this assessment includes:

LO$1$: Interpret the IT objectives and project expectations of a business stakeholder.

LO$2$: Predict risks and problems associated with the effectiveness and timeliness of IT projects.

LO$3$: Recommend pre$-$emptive solutions and mitigation strategies for the risks and problems that emerge in IT projects.

LO$4$: Develop a comprehensive project plan, inclusive of budgets and Gantt charts, via the use of project management software.

Assessment Instructions

Based on your approved business case, you are required to create a Project Management

Plan to cover the following:

$1.$ Executive Summary

a$)$ Provide a high$-$level introduction of what your report will cover about the Project Management Plan

b$)$ Include the purpose of the Project Management Plan

$2.$ Project Goals

a$)$ Include a summary of what the project will achieve $($at least $4)$

$3.$ Scope Statement

a$)$ Expand the $2-$levels WBS in assessment $1$ into a $4-$levels WBS $($refer to below example$)$

$$ The WBS will outline what are in$-$scope

b$)$ Out of scope $($at least $4)$

$$ This section details the work which are not included in this project so they should not be performed

$4.$ Time Management

a$)$ Develop a Gantt Chart using MS Excel, GanttProject, or ProjectLibre based on the WBS

$$ Demonstration will be covered in Week $7($Project Management Tools$)$

$5.$ Cost Management $/$ Budget

a$)$ Develop a budget plan based on the WBS $($Cover all level $4$ WBS items$)$

$$ Hint: create a table to list items based on WBS and calculate the estimated cost

$6.$ Team Management

a$)$ Develop a team $/$ recourse plan $($at least $6$ team members$)$

$$ Hint: create a table to outline: Name, role, skills

$7.$ Communications Plan

a$)$ Develop a communications plan by using communication matrix $($at least $6)$

$8.$ Risk Analysis

a$)$ Analyse the risk by using Risk Matrix to cover:

$$ The major risks $($at least $6)$

$$ Their likelihood $($rate $15),$ the consequence on the project $($rate $15)$

$$ The cause of the risk

$$ The response that will be undertaken

$$ The resources that will be used in the response

$$ The owner of the risk is in terms of monitoring, acting, and reporting

b$)$ Provide at least $3$ recommendations based on the risk analysis