3

Question 2:

W

hat should you include in the body of a request message?

Part 3: Routine Message -

Read the following case study carefully and develop a document as

required. Plan your content according to the principles discussed in class. Draft your document

and edit/proofread the text in detail. Give special attention to correct formatting, direct, positive,

concise, and bias-free writing style. Check for grammar, punctuation, and spelling. Revise your

document as thoroughly as possible. (20 points)

Case:

You are opening your own business (Choose your own profile.) and want to prepare letter

stationery and other promotional materials to be used at the open house organized at your

company. Consider as many details as possible regarding the products you want to order, how

you are going to use these products, what quantities, materials, etc. are important to have in mind

when you place your order. You found a company that can help you with this process. Write

them a request letter outlining your requirements. You can

create any details you think are

necessary for your letter

to be clear and complete, and include

full formatting in your

document.

(You can use this form to plan your message, but make sure you also write the fully- developed, fully-formatted message and submit it as Part 3 of your final exam.) Result = Reader + Purpose: What do I want my reader to do? I want my reader, who is ____________________________, to_____________________ ___________________________________________________________________________________________________________________________________________________________________________________________________________________________ 1. Opening Main Idea: __________________________________________________ ___________________________________________________________________ 2. Details in Middle Paragraphs: What questions will my readers want answered and in what order? Use a separate paragraph for each main idea. a. _________________________________________________________________________________________________________________________________________________________________________________________________________ b. _________________________________________________________________________________________________________________________________________________________________________________________________________ c. _________________________________________________________________________________________________________________________________________________________________________________________________________ d. _________________________________________________________________________________________________________________________________________________________________________________________________________ 3. Ending Paragraphs: Next step? Re-State Idea? Deadline? Contact? Other? (be specific)