A case study in Project Management ISEN6920. Fall 2022 PROJECT: DESIGN AND LAYOUT OF A NEW OFFICE FACILITIES FOR THE CIC CORP STATEMENT OF THE PROJECT: The CIC Corp. is in the process of centralizing all its non-manufacturing operations (office work) in Cleveland and Wooster, Ohio, and move to an office complex in Youngstown Ohio. After a complete business restructuring, the company has decided to reduce office costs by downsizing all the non-manufacturing departments (offices)and in most cases consolidating the departments if possible. The company intends to find/develop a new office facility which will economically accommodate the planned centralization. The project team has received the following list of functions, departments, and personal who should be provided adequate office space (table 1) The project personnel are directed to proceed the project work using the established standards in office space allocation as much as possible and optimize total area (in ft2) required, including 5% possible expansion. It is also required that: 1)- Office space must be allocated proportional to the level of authority of a persons in the organization. 2)-The same criteria must be used as the basis for determining type of office (Private, Simi-private, or general) the project team assigns to a person or authority level(1). For most of the employees, general type office is recommended if such arrangement will improve operations. As a project engineer and consultant, you are required to develop the layout of a single or double story (no basement) office complex for the company. The company plan to rent the required space and not to build it. You are expected to Use: A- Standard Office Design data and state in the report all your references/sources B- AutoCAD or a similar graphic package (Expert office is another option) for drawing. C- An appropriate Layout Software (one software will be provided). Your final report should include a least the following sections (with detailed information): 1- Estimated size of each office & methods/assumptions used in determining the sq. ft required 2- Discussion on methods/logic used for space allocation, and relationship modifications and/or justification. 3- Dimensions of halls, entrances, furniture. ,..... 4- Type of structure, layout and furnishing recommended 5- An organization chart for the company 6- Your computerized layout, the final (adjusted) layout. 7- Layout Evaluation work/report 8- Your recommendations concerning what should be included in each office or within the total office complex (support facilities) (1)- The Modular method of space allocation will be explained in a sperate handoutPage 2 9-A database which could be used by facility design engineers and facility manager in control, Redesign, evaluation and performing their other facility related functions 10- Financial/cost analysis of your proposed design/layout. Note that you may modify some of the information provided in table if such modifications are deemed necessary will improve the final layout and overall performance of the office system. In addition, you should include other functions (such as employee lounge, lavatories...) which are standard features of any office systems. Information on sizes and number of such facilities are found in your textbook, as well as other relevant sources. Data for CIC CORPORATION LIST OF DEPARTMENTS/FUNCTIONAL WHICH MUST BE ASSIGNED OFFICE SPACE** DEPARTMENT/FUNCTION TYPE OF OFFICE TYPE OF FURNITURE A: Executive branch: Chairman of the Board EX (Executive). EX (Executive) President V.P. Sales/Marketing Controller V.P. Manufacturing V.P. Finance V.P. Overseas operations B: Divisions: 1- Business & Services Division: Head Business & Services Division PR EX B-1. Personnel/Training Dept: Manager PR (Private)- EX/ ST (Std) Training Specialist PR ST 2 Supervisors SEMI PR /GEN (General). ST 6 Analyst GEN ST 2 Clarks/Data entry GEN ST 1 Secretary GEN ST B-2. Information Processing/IT Dept. Director PR EX 2 Supervisors PR/ SEMI PR ST 7 Programmers/Analysts GEN ST 2 Network/Multimedia Specialists GEN ST MIS Specialist SEMI PR ST 2 Operators/Technicians GEN/SEMI PR SP (Special) 3 Clerks/Data Entry GEN ST **: A small office building or one or two floors of a large office building available for lease(Continue) Page 3 B-3. Accounting Dept. Chief Accountant PR EX Supervisor Auditing SEMI PR/ PR ST Supervisor Cost Accounting Supervisor Profitability Acct. 6 Accountants GEN ST 9 Acct Clerks/Data entry... GEN ST B-4. Sales: Department: Manager: PR ST 2 Supervisors (domestic sales). SEMI PR ST 8 Salesperson/Sales Engineer SEMI PR ST 2 Order Entry Clerks GEN ST 2 General Clerks/Secretaries GEN ST Supervisor International Sales PR ST B-5. Sales Support Dept. Supervisor PR ST 2 Product Analyst/Engineer SEMI PR ST 1 Safety/Reliability Expert SEMI PR ST 2 Clarks/Secretaries/,.. GEN ST B-6. Marketing Dept: Manager PR ST 2 Market Analyst GEN ST Marketing Specialist (Overseas). GEN ST 1 Clerk/Secretary GEN ST B-7. Purchasing Dept.: Manager PR ST 6 Buyers SEMI PR/GEN ST 2 Contract/Lease Specialist ST 4 Clerks/Secretaries/..... GEN ST B-8. Advertising/Public Relation Dept.: Manager PR ST 2 Artists PR/SEMI PR ST/SP Planner/Media Advisor PR/SEMI PR ST Supervisor Public Relation PR/SEMI PR ST Public Relation liaison SEMI PR ST 2 Clerks/ Word Processor/. ..... GEN ST 2- Technical Services Division: Head Tech Services Division PR EX T-1. Engineering/Design: Chief Engineer PR ST 2 Engineering Supervisors PR ST 3 Sr. Engineers SEMI PR ST 16 Engineers/Designers GEN STPage 4 5 Technicians GEN ST 3 Clerks GEN ST T-2. Production Planning/Control Dept.: Supervisor PR ST 4 Planners/Engineers GEN ST 2 Clerks/ Data Entry, GEN ST T-3. Quality Control/Standardization: Manager PR ST 2 Quality Control Engineers GEN ST ISO Systems specialist PR ST QC Lab Technician GEN ST Clerk GEN ST T-4. Logistics & Traffic Planning / Control Dept: Manager PR ST 2 Analyst / Planner SEMI PR ST 3 Guards/Controllers GEN ST 1 Clerks GEN ST Other function that need office space include A partial list of departments/functions which (in the old office system) occupy office space and we need to consider in the office planning process include the followings: 1- Switchboard 1-2 Person 2- Printing and media services 3-4 Persons (Supervisor, 2 media technician/Artist, Clerk) 3- Supplies/Storage 1-2 Persons 4- Mail Room 2-3 Persons 5- Reception ? Persons 6- Conference Rooms ........... 7- Others ............... (YOU NEED TO DETERMINE) ** This is a list of major functions provided to you by the Company. It is not complete (Some standard functions/areas are not usually listed) and facility planners must update and complete the list. In the new office you need to: 1- Update the list by adding other necessary departments that an office complex needs. 2- Combine / eliminate some department / functions by determining what is the best combination for a MODERN OFFICE SYSTEM NOTE: In Table 1 above: PR: = Private SMI-PR =Semi-Private GEN = General (large) office ST = Standard size EX: = Executive