BSBPMG522 - Undertake project work

Assessment Task 1 - Case Study

Instructions to assessment task:

Read the scenario

You work for a legal firm in Melbourne called Baldrick, Black, Adder & Partners. They are a very old Melbourne law firm and have been in operation since 1923. They have offices at 232 Collins St but the building is quite old and in need of renovation. Baldrick, Black, Adder & Partners decide that it is cheaper for them to renovate and modernise their office rather than move to new premises and they put you in charge of planning and managing the project to renovate the office.

The space that is being used is quite disorganised and crowded with very little storage for client files. Staff desks are very close together with little privacy, senior partners have offices but junior partners and other staff do not. It is uncomfortable with old desks and chairs that do not meet modern OHS requirements and there have been a lot of complaints from both staff and clients. The partners fear they are losing money with clients leaving them for other law firms.

You have been asked by management to lead a project team to redesign this office space, to resolve the complaints from staff and to ensure that the design and new layout is more ergonomic, comfortable and a better designed space to work from.

Task 1.1 - Group activity

Create Project Management Plan using the provided template. This project management plan will consist of all the components and instructions you will need to be able to undertake your project. The project management plan will consist of the following sections:

a. Reason for the project (including the project objectives)

b. Project sponsor name and details for sign off

c. How the project will be managed, including plans for providing staff support.

d. Project quality requirements and plan

e. Who the stakeholders are for the project and what power/authority they may have in the project.

f. The scope of the project and the plan for managing this scope including scope change processes.

g. This document will also include your

i. project schedule

ii. communication plans including your stakeholder management plans,

iii. project deliverables and milestones

iv. Project assumptions and constraints

v. project budget

vi. project resource requirements

vii. expected project risks and issues and how these will be managed.

Task 1.2. - Individual activity

Answer the following questions.

h. For maximum efficiency you will need to ensure all your team members understand their responsibilities and positions. What action will you take to guarantee their understanding? Explain.

i. Some furniture that is being reused is heavy and difficult to move. What support or training will you provide for your workers with to ensure they remain safe and that all WHS requirements are met?

j. What outcomes do you expect to achieve with the completion of this project? Give explanations.

k. The office manager who has assigned you to the project has asked you to keep strict records of the project costs and all financial records for the project. What financial records do you need to keep and how do you check them for accuracy?

l. One of your project team is unhappy that they are going to be asked to help move the furniture at the start of the project to allow for the refurbishment to take place. How might you resolve this problem? (give examples)

m. You are nearing the end of your project, the renovation and refurbishment and the office is starting to look a lot more welcoming. What documentation might you need to complete in the closure phase of the project and who would you need to receive sign off from? Outline this process.

n. On completion of the project when all the work is done, you will need to conduct a project review. Who needs to be involved in this review and what will be their involvement/input? Give explanations.

o. What obstacles might you have had to overcome during the project? Reflect on how you would have dealt with these obstacles and provide at least 3 examples.

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