Business Communication Case Studies

Case Study 1:

The section head of customer relations office at XYZ Company has decided to send inspirational quotes to his employees repeatedly throughout the day to keep them motivated. He was inspired by a workshop he had attended earlier on the same theme.

To maintain good customer relations, the employees are expected to promptly respond to customers queries and address their complaints through emails, phones, and social media feeds. This could be very stressful, given that currently the number of complaints has exponentially increased due to Covid19 situation and the closure and restrictions imposed by the government. Muna, having a great record in meeting deadlines, has also been greatly affected by this situation because even she is not able to keep up with increase in inquiries and complaints made by the customers. The inbox is constantly full, the phone keeps ringing and social media notifications keep on popping.

Muna, along with her colleagues and after consulting the section head, has decided earlier to follow a more organized and strategic approach in finishing her work. Each hour, they will respond to the 5 earliest emails, 5 phone calls and 10 social media feeds. The employees were relieved by this decision because they usually receive only customers emails in their inboxes and no filtration is required.

However, the managers new approach to motivate the employees has led them to be more stressed than relieved. They started receiving countless inspirational emails from him throughout the day that they had to filter through their inbox to find customers emails; this affected their working pace. Added to that, the company couldnt pay its internet bills as frequently leading to slow connection with nonstop customers complaints for delayed responses. Muna couldnt bear this anymore and she blow at the weekly staff meeting threating to resign unless the situation is alleviated.

Answer the following questions: (15M)

1. What led to communication failure in this case? Explain in details. (5M)
2. How could the section head have achieved his goal without disrupting the employees? Give examples. (5M)
3. Are Muna and the section head emotionally intelligent people? Explain your