Question: Can you help me with this, please? Using the sample case issue below, complete the following six sigma DMAIC roadmap tools Project Charter FishBone /Cause
Can you help me with this, please?
Using the sample case issue below, complete the following six sigma DMAIC roadmap tools
- Project Charter
- FishBone /Cause and Effect Diagram
Also emphasing to the MEASURE phase, state how you would solve this issue below with lean six sigma
CASE ISSUE: ABC Company Limited, a small financial service company that specializes in micro and small business loans, partner plans and saving accounts, that is challenged with a deterioration in their customer service performance and must improve their overall customer service rating to remain viable. CSAT scores for the ABC Company Ltd Customer Care department have declined and as a result, has been missing target consistently for the past seven (7) months. The current CSAT scores for the company has been trending 40% below target of 95%, (i.e 55% - 56% on average). This decline has cost the company over $1.5 million per month in overtime, contractor labor, and rework costs. A Customer Satisfaction survey was commissioned and the results showed where customers were generally unhappy due to lengthy wait times, unnecessary transfers and unresolved issues. Additionally, an analysis conducted by JW consultancy Inc. showed that an investment in proper customer service training, revising current KPI targets and implementing additional knowledge resources would significantly improve CSAT scores by at least 30% within the first 2 weeks of implementation. Achieving this level of performance would also increase profits margins by $25 million per year and improve overall brand loyalty and customer retention. The Customer Care heads have decided to form a project team, and use Lean Six Sigma and the DMAIC methodology to improve their Customer Service, by putting the "Service" back in "Customer Service."
Company: ABC Company Limited Company Size: 90 employees, 5 Branches Customer Base: 4000 Customers Stake Holders: Customer Service Department 50 employees (30 cc agents, 4 team managers, 3 Quality analyst, 4 senior managers, 3 WFM Analyst) Industry: Financial Services Products: Small Loans, Partner Plans, Savings Accounts
Below is the current situation on performance.
| KPI | Target | Actual | Variance |
| CSAT | 95% | 55% | -40% |
| First Call Resolution | 90% | 40% | -50% |
| Wait Time (Mins) | 1 | 20 | 19 |
| Hold Time (Mins) | 1 | 5 | 4 |
| Handle Time (Mins) | 4 | 12 | 8 |
Below is a break down of call queue situation, there are 3 main queues each having 10 dedicated singled skilled agents. problem is sometimes one que has agents available while another have alot of calls waiting.
| Product Support Agents 10 | General Support Agents 10 | Tier 1 Escalations Agents 10 | |
| Agents Available | 0 | 2 | 0 |
| Agents On Call | 10 | 8 | 10 |
| Calls In Queue | 3 | 0 | 5 |
| Wait Time | 0:08 | 0:01 | 0:14 |
| Handle Time | 0:11 | 0:06 | 0:18 |
| Hold Time | 0:05 | 0:03 | 0:07 |
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