Case study option 4:

You are working in a multi-national organisation which operates in Australia, New Zealand and South pacific. You have been assigned to undertake, coordinate and implement a project name Digitization of corporate archives to cloud server - Digitization of corporate archives to cloud server is a project to convert archived document in organisation to digital version that can be easily accessed while maintaining its security. It also gives remote access capabilities and collaboration for employees in Australia, New Zealand and South pacific.

Use the case study above to answer the questions below

Q1. You are required to hold a meeting with a small group of internal and external stakeholders to negotiate project planning and design processes. The meeting agenda should include the following:

• Client requirements and needs
• Identify project objectives

secure information

• Negotiate project objectives, outcomes and benefits with stakeholders

easy to make decisions, easy to track employees effort and performance to know what training they need, provide clients support as needed. the clients are happy with the current governance structure

• Negotiate project governance structure with relevant authorities and stakeholders
• Relationship between the project undertaken and broader organisational strategies and goals

our organisational goals match with our project goals .most match our to keep information secure

• Agreed on project objective we have agreed on the objectives but we have agree to include the following for the clients secure information, remotely accessible, cost effective

Use the Template below to answer the question

DATE: TIME: LOCATION:

MEETING MINUTES

MEETING CREATED BY: MINUTE TAKER: FACILITATOR: PLEASE READ: PLEASE BRING:

ATTENDEES PRESENT:

MINUTES

[Agenda Topic 1]TIME ALLOCATED PRESENTED BY DISCUSSION RemarksCONCLUSIONRemarksACTIONACTION TO BE TAKEN BYDATE TO BE ACTIONED BYAction Description

[Agenda Topic Here]TIME ALLOCATED PRESENTED BY DISCUSSION RemarksCONCLUSIONRemarksACTIONACTION TO BE TAKEN BYDATE TO BE ACTIONED BYAction Description

[Agenda Topic 2]TIME ALLOCATED PRESENTED BY DISCUSSION RemarksCONCLUSIONRemarksACTIONACTION TO BE TAKEN BYDATE TO BE ACTIONED BYAction Description

OTHER INFORMATION

OBSERVERS RemarksRESOURCESRemarksSPECIAL NOTES Remarks

APPROVAL: (Signature & Date)

Q2. You are required to create the following project documents:

1. Create a full and accurate project initiation document
2. Project scope statement (refer to a template folder for more guidelines and template)
3. Project charter (refer to a template folder for more guidelines and template)