Chapter $4,$ Preparing Written Messages, Student Handout

Revise and Proofread $-$ Improving Readability

Improve readability by dividing each of the following sentences into shorter sentences.

a$.$ Several members tef our firm will be touring the manufacturing plant in Tokyo during the week of May $16,2007,$ and upon return to the United States will present a slide show documenting the trip, followed by a question$-$and$-$answer session, both to be held in the banquet hall of the Ashton Hotel in Denver on Friday, May $27.$

b$.$ The accountant will be arriving on Thursday to perform the audit, and will be using the $2$ nd floor break room as a work area, meaning that employees should take morning and afternoon breaks in either the courtyard or the $3$rd floor lounge, and employees who use the $2$nd floor break room for lunch should report to the cafeteria at that time.

c$.$ Business managers have studied, completed internships, and made many sacrifices to get closer to their ultimate goals, but unless they can use electronic tools to access, assemble, and communicate information in a timely manner, however, they may find themselves lagging behind.

Now suggest short, simple words to replace each of the following difficult words to raise the readability index.

a$)$ The new concentration of the agency reflects an ubiquitous necessity for clean energy.

b$)$ The supervisor's deprecatory remarks demoralized the employees.

c$)$ After a meticulous search, the committee has concurred on an epitome location for the convention.

d$)$ Assembling the proposal required perusing voluminous stacks of files for the pertinent information.

Chapter $5-$ Electronic Communication

Useful Subject Lines: Write effective email subject lines for the following situations. Answers may vary. Possible subject lines follow