Claudine works in Corveed Pte Ltd as a Purchasing Executive in the purchasing department. The corporate purchasing policy states that she has to obtain at least 3 quotes from her suppliers before issuing the purchase order (PO). Claudine has access to the purchasing module of her company's ERP system to create the Request For Quotation (RFQ) and PO.

Claudine logs into the ERP system with her ID and password, and generates a new RFQ. She selects the vendor from the system and then enters the items and quantity into the online form. She repeats this for every supplier to send the RFQ to. If any supplier is not found in the system, she sends an email to the Purchase Administrator to generates a new supplier in the system.

She then prints and places the RFQs in a folder and routes this folder to her Purchasing Manager, Thomas, for approval. Thomas will remove each RFQ from the folder, reviews and approves each document; he may enter any remarks on the RFQ. All the approved RFQ will be placed in a folder and routed back to Claudine. For rejected RFQ, he will contact the purchase requester by email accordingly.

Claudine retrieves the approved RFQ documents from the folder, and generates the softcopy of the PDF version of the RFQ from the system, and then attaches it to an email to the vendor for official quotation.

Analyse the request for quotation process described above, and develop a flowchart accordingly. State the assumptions made, if any.