Communication Management Plan $-$ Exercise

Let$$s return to our earlier scenario:

As the project manager, you$$ve been tasked with putting together a team to deliver a new

set of parking lot signs for the neighborhood church. These signs will help the members

of the church find their way into and out of the parking lot, and help the elderly find their

way to the loading$/$unloading zone. In this way, traffic should flow more smoothly and

there should be less chaos every Sunday.

The work will include delivering $6$ signs with proper wording and clarity, taking delivery

of them, determining their location, digging the holes, filling with concrete, placing the

sign into each hole, and refilling$/$securing the sign. As each sign goes in$,$ it will be

covered up so drivers can$$t read them, until all signs are installed, then they will be

revealed, and the members are expected to conform. This project is expected to take one

month.

You estimate you$$ll need up to $7$ people to complete this project. In addition, there will

also be a representative from the City to help with the wording on the signs to ensure they

are aligned to all standards.

For this scenario, complete the following:

Communication Management Plan $$ create in chart format $($see $6$:$16$ video for layout$)$

$1.$ Identify your stakeholders by name and who they are in the organization.

a$.$ You might need to $$invent$$ an organization $($i$.$e$.,$ church$)$ in order to

complete this assignment meaningfully.

$2.$ For each:

a$.$ Information to be communicated, including format, content, and level of

detail.

b$.$ Person responsible for communicating the information.

c$.$ Person$/$persons who will receive the information.

d$.$ Methods or technologies used to convey the information, such as

memoranda, email, and$/$or press releases.

e$.$ Frequency of the communication.

$3.$ Escalation process $$ identifying timeframes and the mgmt chain for escalation if

issues cannot be resolved at a lower level.

$4.$ Method of updating and refining the communications mgmt plan as the project

progresses and develops.