Date: May 15, 2020

To:

From:

Subject: Differences between Formal and Informal reports

The purpose of this letter is to highlight the differences between formal and informal reports.

Formal reports:

• For professional communication
• Written informal language and specific format only
• Business colleagues, Institutes, Organizations, etc.
• Long reports for external audiences
• Based on extensive research or study
• Formal reports contain diagrams and graphs (visual aid)
• Use formal language
• No personal pronouns or contractions

Informal reports are:

• Written in a friendly manner to someone familiar with
• They are internal personal communications
• There is no prescribed format
• It has a friendly tone and is typically short
• It may or may not contain visual aid
• Often written as letter or memo
• May include personal pronouns and contractions

A formal report is one in which the process of documentation follows a present guideline with respect to the line spacing, alignment of texts, font style, and the order of content presentation. It has to be crystal clear and should be very legible in the presentation. The headings should be placed appropriately, and the margins should follow a specific width when aligned. It should be very neat in the presentation. Some examples of formal reports are offer letters, appointment orders, and many other reports that are used for the Management Information system.

Informal reports are those that are presented in a not so pleasing manner. In will include rough notes on the points to be communicated. It will not follow any specific arrangement format. It will have to be worked upon to convert it like a formal report.

To conclude, the IMC report presented by my team the "Dangerous Associates" as our COMM 2202 term project report on HP Canada is an example of a formal report, and the Big Yellow Taxi end-of-project Report resented in question one above is an example of an informal report.

$ E 3 h Question 2 (5 points) Write a direct structure email addressed to your COMM instructor explaining the main differences between formal and informal reports. Make reference to the report that you wrote in Question 1 to provide supporting examples in your message. Your answer should make reference to report content, format, and document design Your answer should demonstrate your understanding of both informal and formal report writing (ie, should make reference to relevant course concepts). Before you submit your exam, check that your answer meets the following criteria: follows email format makes effective use of headings uses business style and plain language is written in complete sentences and paragraphs uses bullet points where appropriate covers all the information requested demonstrates understanding of the differences between formal and informal reports (i.c. provides an appropriate level of detail and specific examples to show understandio is no longer than 300 words has a distinguishable opening body, and closing . is written as a direct structura messa is well written (ic does not include writinut errors that interfere with meaning) 19 Porph 1