Develop a project scope statement for the project. Be as specific as possible in describing product characteristics and requirements, as well as all of the projects deliverables. Be sure to include testing and training as part of the project scope.

As you are the most senior project manager in VW and have experience with current VW servers technology, you are being assigned to the Increase IT Servers productivity while maintaining the same floor space within VW project.

You start by identifying the relevant stakeholders and developing the business requirements based on their feedback. On a parallel run, you start to discuss the scope of the project with your project sponsor to ensure that the project can deliver the business requirements of VW.

VW has reached a consultation agreement with Sun Microsystem, who will be providing the virtualisation solution and consultation services to VW. This is to ensure that the virtualisation is done properly with industry expert assistance. The cost does not come cheap as Sun Microsystem charges $72,000 for the project for 2 hrs weekly meeting and for a 3 months duration. Project are advised by Project Sponsor to utilise Sun Microsystem expertise as much as possible.

Recall from running case 1 that this initiative is to develop a Increase IT Servers productivity while maintaining the same floor space within VW project (which will henceforth be referred to as the Increase IT Servers productivity project). VW Board of Directors is very enthusiastic about this project and has approved a $1.5 million budget for this project. It is estimated that this system would save the company about $350,000 each year for five years after implementation. It will also have the potential to significantly improve and expand customer service and allow more flexibility to VW operation out in the field.

The project is estimated to take 6 months to complete and the estimated project cost at $1.5 million with a maintenance cost of $70,000 per annum for 5 years.

Through the usage of Web technology, wireless networks, and portable client devices, the system will be able to leverage Internet connectivity to support communications services and project and collect information to people and places at the users convenience. VW directors strategic vision is to be the premium service provider in Victoria. VW envisaged that by implementing this project, the following will be achieved:

- Allow IT Department the flexibility to assign IT resources as and when needed.

- Allow IT Department the flexibility to upgrade IT infrastructure without major downtime leading to better continuous Business operations.

- Allow business entities in VW to develop new methods in servicing VW customers, leading to better customers satisfaction.

- Control IT operations cost while providing better services.

- Maintain current IT Department Data Centre floor space.

- Sun-setting obsolete servers with the implementation of new Virtualised server with a slow migration plan.

- Introduction of modern IT technology platform to pave the way for VW to be innovative.

After consultation with Sun Microsystem consultants, stakeholders and users, you have drafted out the following attributes and points to consider. You are planning to discuss these with your team in your next meeting:

- Current IT Infrastructure Setup and design.

- Current Business Continuity Plan (Disaster Recovery Plan).

- Potential issues with legacy and current applications. This is critical for financial and asset management applications.

- Potential issues with migration of applications and data into the virtualised environment.

- Current business processes that can be translated into online activities.

- VW IT Policies and security measures.

- The level of IT expertise of the IT staff to maintain and operate the environment.

- Migration plan taking into account VW business operations thereby reducing business operation downtime.

Example:

Scope Statement (Version xx) + Project Title: Date: Prepared by: Project Justification: Product Characteristics and Requirements: 1. 2. 3. 4. Summary of Project Deliverables Project management-related deliverables: business case, charter, team contract, scope statement, WBS, schedule, cost baseline, status reports, final project presentation, final project report, lessons learned report, and any other documents required to manage the project. Product-related deliverables: research reports, design documents, software code, hardware, etc. 1. 2. 3. 4. Project Success Criteria