Develop key performance indicators (KPIs) that relates to your job description for the following KPA: Good Governance and Public Participation

• Include copy of job description.

• Explain how good governance and public participation relate to the work that you do.

• Give practical examples.

The following is my job description/profile

Duties: Expenditure - Payments Office

• Ensuring that all creditors' data is captured in the accounting system
• Managing the finalisation of month end creditors reconciliations and control accounts to ensure that all expenses are accounted for timeously: by ensuring that month end creditors reconciliations and control accounts are finalised and checking the correctness of suppliers' payments
• Ensuring that travelling and subsistence allowance are paid to correct employees
• Supplying reports to management on issues pertaining to creditors
• Ensuring that all data captured is correct and is in accordance with reference document to make certain correct payments are made by the council: by checking the data captured and ensuring that data is captured with reference documents
• Countersign all creditors payments voucher to verify compliance with council policies and procedures:

by checking quotations, orders, requisitions, invoices, calculations and posting to general ledgers and checking reconciliation of creditors statements

• Checking the status of creditors' statements, filling, and safekeeping of all relevant vouchers for accountable general ledgers and suspense accounts.
• Make certain that the invoices paid by council are VAT complaint and ensure that the VAT accounts are being reconciled
• Compiling bank reconciliation to ensure that errors are detected and corrected. By: -
  • Checking information on the bank statement against the bank statement uploaded on the system
  • Compare deposits statements to receipts and group daily receipts against daily deposits on the system
  • Keep records for reference and audit purpose