How to do this question? The content must be elaborated and add additional info not stated in the question.

You are the Assistant Manager for Arias Corporation, No 52, Jalan Puteri 1/2, 47100 Puchong, Selangor. Your company had its Annual Dinner two days ago and you were part of the Organising Committee. The event was held at Grande Hotel, Jalan SS15/8, 47500 Subang Jaya. However, you and the other Organising Committee members were not very happy with the services provided by the hotel. Write a letter to Ms Jana Abdullah, Events Manager of Grande Hotel, asking for explanation regarding the following complaints: Vegetarian food was not provided despite a special request made. Your team had to order vegetarian food at the last minute, incurring extra costs. There was supposed to be a magic show for the children. However, at the last minute, the show was replaced by a clown and no explanation was provided for the change