HRM 4111 Assignment #6 - Creating an Onboarding Program (30%)

This assignment relates to the following Course Learning Requirements:

CLR #1 - Link recruitment and selection theories and best practices within an organization to a recruitment and selection plan in both individual and team settings.

CLR #2 - Build employee recruiting theories and strategies into the design of a recruitment strategy in both individual and team settings

CLR #5 - Design a program evaluation within the relevant theories and best practices in both individual and team settings.

Objective of this Assignment:

To create an onboarding program that is aligned with the organizational goals and the HR strategy of the organization.

Instructions:

Step 1:

1. Develop an onboarding program, including an implementation and communication plan.
2. To complete this assignment, you will assume you are the HR leader for a financial services provider, ABC Financial, whose office is located in Toronto.
3. There are currently approximately 1000 employees employed and there are expansion plans on the horizon that are expected to result in an increase in staffing levels of 50% over the next two years.
4. One of your departmental goals this year is to develop an onboarding program to be launched and implemented by the end of the fiscal year (assume you have six months to develop and launch the program).
5. The overarching objective of the program is to integrate new employees into the organization through a comprehensive onboarding program that will result in new employees engaging with numerous employees in various departments across the organization to learn as much about the organization, and their specific job function, as quickly and efficiently, as possible.
6. Again, the purpose of the program is to embed new employees into the organizational culture and help them to become high performing employees in a shorter timeframe than was the case previously without an onboarding program.

Step 2: The onboarding program will include (at a minimum) the following elements:

1. The goals of the program
   • What are the organization's objectives?
   • How will the program align with the vision, mission and values of the organization?
   • How will it align with the organization's learning culture?
   • How will it align with the HR strategy?

1. Program design
   • How will new employees be welcomed into the organization and begin the learning process even before the first day of employment?
   • Who will be the champions of this program and what will his or her accountabilities be?
   • What specific role will HR play in maintaining and supporting the program?
   • What aspects of the business will new employees be exposed to?
   • What specific learning is required for a new employee (consider things like policies and procedures early in the process, as well as other learning opportunities that can wait for later in the process.)
   • What are the components of the program and what are the objectives of each component (example: a monthly meeting with each departmental manager to review the purpose and function of each department while gaining the benefits of meeting with management, or other key people in the organization).
   • How will you ensure current employees receive the same learning opportunities that new employees are now receiving through a formalized onboarding program?

1. Communication plan
   • Who in the organization will the new plan be communicated to and by whom?
   • When will communication of the new program begin?
   • How will you communicate the new plan?

1. Timeframe- Implementation Plan- the program must be a minimum of six months in duration, a maximum of 12 months, with learning opportunities mapped throughout the defined period of the program. You may create a chart of indicate the timeframes and implementation steps.

1. Evaluation - how will the program be evaluated and how often?

Tip: You may find it helpful to use the questions as subheadings in each section to help organize your plan and ensure you have included all areas in your plan.

Step 3: Formatting is to include the following:

1. Your report should be between 12 and 16 pages in length (not including the cover page, table of contents and reference page).
2. It will be marked out of 30 based on the rubric on pages 4 and 5.
3. Your assignment is to be submitted in MS WORD format. It should be submitted with the following guidelines:
   1. Include a cover page with the course code and course name, the assignment number, the title of your assignment, your student ID, your name, the instructor's name, and the date the assignment is created.
   2. The first page of your assignment is a table of contents noting the sections of your report.
   3. Font should be either Calibri or Arial, 11pt or 12pt - double spaced.
   4. You must cite all your sources of information using APA formatting.
   5. Create a separate reference page that lists all of your sources that you have cited in text. Sources include software used. Also, personal communications from a professional in the field count as a reference source. For citation and referencing examples, seehttps://owl.english.purdue.edu/owl/resource/560/01