lay out the various action items in a timeline view e.g. Gantt Chart to show what happens when. Your chart/sheet should show, what activites are complete, what are in progress and which are yet to come.

CSSE Professional Development Conference 2020 Project Plan - St. John's, NL Updated to March 11, 2020 16 Months Before Conference (June 2019) Action Item Responsibility Status Confirm Conference facility Staff Complete 15 Months Before Conference (July 2019) Action Item Responsibility Develop Conference theme Committee Status Complete Status 13 Months Before Conference (August 2019) Action Item Responsibility Develop the Call for Presentation Staff/Committee Distribute Call for Presentation and post to website Staff Complete Complete Status 12 Months Before Conference (September 2019) Action Item Responsibility Name Conference Chair President Name members of Conference Committee Chair, Staff Make presentation at previous year's PDC Chair Complete Complete Complete Status 11 Months Before Conference (October 2019) Action Item Responsibility Committee Debrief meeting Committee, staff Identify potential keynote speakers Committee Start to identify entertainment functions Committee Collect, assemble and distribute workshop Staff information October 10, 2019 Complete Complete Complete Committee Committee November 2, 2019 Complete Review results of Call for Presentation Start to identify workshop topics and speakers and put program together Create subcommittees for various functions Do site inspection of venue(s) Committee Complete January 24, 2020 Staff Status 10 Months Before Conference (November 2019) Action Item Responsibility Committee meeting Chair, Staff Create short list of keynote speakers to approach Committee Develop 2020 Sponsor/Exhibitor Guide Staff Outreach to 2019 sponsors with 1" right of refusal Staff Send 2020 Sponsor/Exhibitor Guide to list of Staff potential sponsors/exhibitors Extend 2019 rate offer to 2019 exhibitors with Jan Staff 30 deadline Continue to identify workshop presenters Committee Prepare Save the Date Postcard Staff November 2, 2019 Complete Complete Complete Complete Complete Complete Complete Status 9 Months Before Conference (December 2019) Action Item Responsibility Committee meeting Chair, staff Continue work on securing sponsors and exhibitors Committee, Staff Make final decision on keynote speakers Committee Finalize as many workshop presenters as possible Committee Decide on outside venues for social activities Committee Start to contact all presenters to confirm attendance Committee, staff Identify budget revenue and expense elements Staff & Chair December 18, 2019 Ongoing Complete Complete Tuesday venue Complete Complete 8 Months Before Conference (January 2020) Action Item 1 Responsibility Status Chair, staff Staff & Chair Committee January 15, 2020 Complete Complete Complete Ongoing Staff Staff Committee meeting Develop article on conference for CSSE newsletter Final selection of workshop topics and speakers Send out speaker contracts Launch marketing plan including mail, email and reminder notices Contract keynote presenters Arrange entertainment and contract off-site facilities Have budget approved by Board Submit VIP rooming lists to hotel(s) Develop and post Preliminary brochure to website Develop and distribute Chapter slide deck Staff Chair, stat In Progress (pending budget approval) In Progress (pending budget approval) In Progress Complete Complete In Progress Staff Staff Status 7 Months Before Conference (February 2020) Action Item Responsibility Committee meeting Chair, staff Prepare draft of conference brochure Staff Develop registration form with multiple options Staff Decide brochures distribution sources Committee & Staff Prepare advertising for other publications Staff (April/May issue of COS Magazine) February 19, 2020 In Progress In Progress In Progress In Progress Status March 18, 2020 COS May/June Issue In Progress 6 Months Before Conference (March 2020) Action Item Responsibility Committee meeting Chair, staff Investigate advertising in Canadian publications Staff Develop online registration site Staff Consider packaging of delegate kits Staff, committee Decide on theme for 2021 Conference Develop Call for Presentation site for 2021 Staff conference Reply to 2020 Call for Presentation proposals not Staff used Develop email signature graphics for attendees, Staff speakers, exhibitors In Progress Complete Complete Staff Develop backpack campaign site, collateral Develop Employer Support Package Identify and invite special guests Complete Complete Staff Staff Status April 15, 2020 5 Months Before Conference (April 2020) Action Item Responsibility Committee meeting Chair, staff Submit COS Ad for May/June issue Deadline: April 8 Test online registration site; back-end reporting Staff Launch Online Registration Staff Email soft-copy brochure to CSSE (BCRSP requires Staff digital PDF) and others Finalize brochure, post to web and begin marketing Staff, committee to public sector OHS people nationally Continue with marketing plan Committee 4 Months Before Conference (May 2020) Action Item Responsibility Status Committee meeting May 20 Review and adjust budget registrations and contractual agreements Star Chair & Star Sta Compare budget planning to interim delegate and exhibitor registrations Post 2021 Call for Presentation to web site: launch Obtain quotes on delegate bags Obtain food and beverage costs Exhibit at Partners in Prevention Show Status June 17, 2020 3 Months Before Conference (June 2020) Action Item Responsibility Committee meeting Chair, Staff Proceed with marketing plan Staff Determine all premiums to be ordered (bags, Stall badges, shirts) Check registration demographics to identify areas of Staff additional marketing focus Consider and decide on speaker gifts Staff, Committee Status 2 Months Before Conference (July 2020) Action Item Responsibility Committee meeting Chair Staff Contact speakers to confirm room set ups and AV: Staff request handouts for Mobi July 15, 2020 Staff, Committee Develop list of introducers for workshops Review delegate Kit contents order premiums Staff, committee Staff Staff Review backpack commitments, order premiums Check registration demographics to identify areas of additional marketing focus Plan Awards Breakfast Order speaker gifts Confirm speakersfiofficer accommodations Continue marketing plan Staff, President Star Staff Page 4 Status August 19, 2020 1 Month Before Conference (August 2020) Action Item Responsibility Committee Meeting Chair, Staff Obtain room reservation list from hotel and compare Staff to registrations Design and produce online evaluation forms Staff Finalize arrangements for entire conference Staff Close 2021 Call for Presentations Staff Review CFP submissions Committee Status Month of Conference (September 2020) Action Item Responsibility Produce delegate packages Staff Produce moderator instructions (bios, instruction Staff sheet, schedule) for session moderators Prepare name badges Staff Prepare delegate list and send to sponsors and Staff exhibitors Pack all materials and send to hotel Staff Confirm final guarantees to hotel as per contract Staff Move into hotel Staff Set up registration area Staff 2021 PDCC Meeting - CFP Submission Review September 30, 2019 in St. John's Month of Conference (October 2020) Status Action Item Committee debrief meeting by telecon within 2 weeks post-conference Responsibility Committee CSSE Professional Development Conference 2020 Project Plan - St. John's, NL Updated to March 11, 2020 16 Months Before Conference (June 2019) Action Item Responsibility Status Confirm Conference facility Staff Complete 15 Months Before Conference (July 2019) Action Item Responsibility Develop Conference theme Committee Status Complete Status 13 Months Before Conference (August 2019) Action Item Responsibility Develop the Call for Presentation Staff/Committee Distribute Call for Presentation and post to website Staff Complete Complete Status 12 Months Before Conference (September 2019) Action Item Responsibility Name Conference Chair President Name members of Conference Committee Chair, Staff Make presentation at previous year's PDC Chair Complete Complete Complete Status 11 Months Before Conference (October 2019) Action Item Responsibility Committee Debrief meeting Committee, staff Identify potential keynote speakers Committee Start to identify entertainment functions Committee Collect, assemble and distribute workshop Staff information October 10, 2019 Complete Complete Complete Committee Committee November 2, 2019 Complete Review results of Call for Presentation Start to identify workshop topics and speakers and put program together Create subcommittees for various functions Do site inspection of venue(s) Committee Complete January 24, 2020 Staff Status 10 Months Before Conference (November 2019) Action Item Responsibility Committee meeting Chair, Staff Create short list of keynote speakers to approach Committee Develop 2020 Sponsor/Exhibitor Guide Staff Outreach to 2019 sponsors with 1" right of refusal Staff Send 2020 Sponsor/Exhibitor Guide to list of Staff potential sponsors/exhibitors Extend 2019 rate offer to 2019 exhibitors with Jan Staff 30 deadline Continue to identify workshop presenters Committee Prepare Save the Date Postcard Staff November 2, 2019 Complete Complete Complete Complete Complete Complete Complete Status 9 Months Before Conference (December 2019) Action Item Responsibility Committee meeting Chair, staff Continue work on securing sponsors and exhibitors Committee, Staff Make final decision on keynote speakers Committee Finalize as many workshop presenters as possible Committee Decide on outside venues for social activities Committee Start to contact all presenters to confirm attendance Committee, staff Identify budget revenue and expense elements Staff & Chair December 18, 2019 Ongoing Complete Complete Tuesday venue Complete Complete 8 Months Before Conference (January 2020) Action Item 1 Responsibility Status Chair, staff Staff & Chair Committee January 15, 2020 Complete Complete Complete Ongoing Staff Staff Committee meeting Develop article on conference for CSSE newsletter Final selection of workshop topics and speakers Send out speaker contracts Launch marketing plan including mail, email and reminder notices Contract keynote presenters Arrange entertainment and contract off-site facilities Have budget approved by Board Submit VIP rooming lists to hotel(s) Develop and post Preliminary brochure to website Develop and distribute Chapter slide deck Staff Chair, stat In Progress (pending budget approval) In Progress (pending budget approval) In Progress Complete Complete In Progress Staff Staff Status 7 Months Before Conference (February 2020) Action Item Responsibility Committee meeting Chair, staff Prepare draft of conference brochure Staff Develop registration form with multiple options Staff Decide brochures distribution sources Committee & Staff Prepare advertising for other publications Staff (April/May issue of COS Magazine) February 19, 2020 In Progress In Progress In Progress In Progress Status March 18, 2020 COS May/June Issue In Progress 6 Months Before Conference (March 2020) Action Item Responsibility Committee meeting Chair, staff Investigate advertising in Canadian publications Staff Develop online registration site Staff Consider packaging of delegate kits Staff, committee Decide on theme for 2021 Conference Develop Call for Presentation site for 2021 Staff conference Reply to 2020 Call for Presentation proposals not Staff used Develop email signature graphics for attendees, Staff speakers, exhibitors In Progress Complete Complete Staff Develop backpack campaign site, collateral Develop Employer Support Package Identify and invite special guests Complete Complete Staff Staff Status April 15, 2020 5 Months Before Conference (April 2020) Action Item Responsibility Committee meeting Chair, staff Submit COS Ad for May/June issue Deadline: April 8 Test online registration site; back-end reporting Staff Launch Online Registration Staff Email soft-copy brochure to CSSE (BCRSP requires Staff digital PDF) and others Finalize brochure, post to web and begin marketing Staff, committee to public sector OHS people nationally Continue with marketing plan Committee 4 Months Before Conference (May 2020) Action Item Responsibility Status Committee meeting May 20 Review and adjust budget registrations and contractual agreements Star Chair & Star Sta Compare budget planning to interim delegate and exhibitor registrations Post 2021 Call for Presentation to web site: launch Obtain quotes on delegate bags Obtain food and beverage costs Exhibit at Partners in Prevention Show Status June 17, 2020 3 Months Before Conference (June 2020) Action Item Responsibility Committee meeting Chair, Staff Proceed with marketing plan Staff Determine all premiums to be ordered (bags, Stall badges, shirts) Check registration demographics to identify areas of Staff additional marketing focus Consider and decide on speaker gifts Staff, Committee Status 2 Months Before Conference (July 2020) Action Item Responsibility Committee meeting Chair Staff Contact speakers to confirm room set ups and AV: Staff request handouts for Mobi July 15, 2020 Staff, Committee Develop list of introducers for workshops Review delegate Kit contents order premiums Staff, committee Staff Staff Review backpack commitments, order premiums Check registration demographics to identify areas of additional marketing focus Plan Awards Breakfast Order speaker gifts Confirm speakersfiofficer accommodations Continue marketing plan Staff, President Star Staff Page 4 Status August 19, 2020 1 Month Before Conference (August 2020) Action Item Responsibility Committee Meeting Chair, Staff Obtain room reservation list from hotel and compare Staff to registrations Design and produce online evaluation forms Staff Finalize arrangements for entire conference Staff Close 2021 Call for Presentations Staff Review CFP submissions Committee Status Month of Conference (September 2020) Action Item Responsibility Produce delegate packages Staff Produce moderator instructions (bios, instruction Staff sheet, schedule) for session moderators Prepare name badges Staff Prepare delegate list and send to sponsors and Staff exhibitors Pack all materials and send to hotel Staff Confirm final guarantees to hotel as per contract Staff Move into hotel Staff Set up registration area Staff 2021 PDCC Meeting - CFP Submission Review September 30, 2019 in St. John's Month of Conference (October 2020) Status Action Item Committee debrief meeting by telecon within 2 weeks post-conference Responsibility Committee